Corporate Payables Assistant

5 hours ago

Mandaluyong City, Philippines Filinvest Group Full time

Accounts Payable (Disbursements): Receive and validate Request for Payment (RFP) and Revolving Fund for Cash Advance (RFCA) packages, ensuring document completeness and accuracy.Ensure proper cost charging, validate supporting documents within standard rates, and verify tax applications (e.g., VAT, EWT, CGT).Prepare and maintain vendor ledgers to reconcile billing progress with accomplishments (if applicable).Prepare and process journal vouchers, debit notes, cash allocations, and billing charges.Generate payment entries, including the preparation of Form 2307.Record and prepare adjusting entries for payment cancellations, telegraphic transfers, and floating transactions.Implement and maintain monitoring systems to track all processed payments.Enroll East West Bank Corporate (EWBC) requests into the e-settle platform. Personnel Management: Ensure team performance aligns with established OKRs (Objectives and Key Results) and development plans.Monitor team compliance with HR policies in day-to-day operations. Payables Reports: Prepare and submit monthly OKR outputs, including schedules and summaries.Compile reports for Sapphire, Intercompany transactions, Statements of Account (SOA) due to/from, Funding, CWT, and CGT forms.Prepare reports as requested by management, internal teams, or external vendors.Update and maintain Smartsheet trackers for payment status, attachments, and processing details. File Maintenance: Ensure accurate filing of documents and adherence to weekly filing schedules.Vouch and verify Check Vouchers (CVs) in preparation for archiving.Maintain cleanliness of the work area and participate in spring cleaning and records organization activities. Customer Service & Other Tasks: Respond promptly and courteously to inquiries from internal stakeholders and external vendors.Perform other finance-related duties as may be assigned by the Controller or Finance Leadership.

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