Bookkeeper

Position Title: NDIS Bookkeeper / Accounts Receivable Location: Remote Type of Employment: Part/Full-Time Salary Range: TBA Job Summary: We are seeking an exceptionally skilled and fast-learning Bookkeeper with AU experience and advanced proficiency in Xero and Excel to oversee the financial health of the business. This role requires daily reporting to the Director, ensuring up-to-date financial insights, issuing invoices daily, and performing daily bank reconciliations. The ideal candidate must have the ability to digest information quickly, follow instructions precisely, and ask questions where clarification is needed to maintain accuracy and compliance. Key Responsibilities: 1. Xero Accounting & Financial Record-Keeping Maintain accurate and real-time financial records in XeroSet up and reconcile bank feeds in XeroEnsure all transactions are recorded correctly and categorizedProcess journal entries when necessaryMaintain and update the chart of accounts 2. Invoice & Accounts Receivable Management Issue invoices daily in Xero and ensure timely client billingFollow up on outstanding invoices persistently and professionallyImplement and maintain an invoice-tracking systemSend invoice reminders and escalate overdue payments where requiredLiaise with clients to resolve disputes and outstanding balances 3. Accounts Payable & Expense Management Record supplier invoices and process payments on timeManage payment approvals and scheduling efficientlyReconcile supplier statements with Xero recordsMaintain accurate records of business expensesProcess staff reimbursements and ensure expense claims are handled correctly4. Daily Bank & Invoice Reconciliations Perform daily bank reconciliations to maintain up-to-date recordsEnsure all transactions in Xero match bank statements accuratelyInvestigate and resolve discrepancies promptlyReconcile Stripe, PayPal, or other third-party payment processors 5. Payroll Processing & Wages Management Process payroll and wages accurately through XeroEnsure compliance with payroll tax, PAYG, and superannuation obligationsReconcile payroll reports with financial recordsEnsure employee entitlements (leave, overtime, etc.) are correctly recordedProcess superannuation payments and ensure compliance 6. Advanced Excel Reporting & Business Health Analysis Exceptional proficiency in Excel must be able to create and manage:Daily financial reports on revenue, cash flow, and expensesDashboards and financial models for business insightsAutomated reporting systems to track business KPIsConduct daily financial health checks and provide reports to the DirectorMonitor cash flow and flag any financial risks or anomaliesGenerate visual financial data reports for clear insights 7. NDIS & Compliance Support (if applicable) Track NDIS funding invoices and paymentsEnsure compliance with NDIS pricing and financial regulationsGenerate NDIS financial reports as required 8. Financial Reporting & Budgeting Support Generate daily, weekly, and monthly financial reportsProvide cash flow forecasts and financial insights to managementAssist with budget preparation and variance analysisSupport tax and audit preparation with accurate records 9. BAS & Tax Compliance Assistance Prepare and lodge BAS (Business Activity Statements)Ensure compliance with ATO requirementsAssist accountants with year-end tax preparation 10. General Administrative & Financial Support Follow instructions precisely and execute tasks with accuracyAsk questions when unsure to avoid errorsRespond to financial queries from staff and managementMaintain organized digital records of financial documentsLiaise with external accountants and auditors as requiredFollow company policies and financial best practices Qualifications and Requirements: 3+ years of bookkeeping experienceExperience in a mental health, NDIS, or healthcare organization (preferred)Ability to digest information quickly and implement it correctlyProactive approach must be comfortable asking questions when unsureStrong time management must be able to complete daily tasks without delayFast Learner Must digest new processes quickly and implement them efficientlyAbility to Follow Instructions & Ask Questions Must clarify uncertainties and ensure accuracyProficiency in Xero Must have advanced experienceExceptional Excel Skills Must be able to create dashboards, automated reports, and data analysisExperience in Payroll Processing & Managing WagesAbility to Chase Invoices Strong communication & negotiation skillsBank Reconciliation & Invoice Matching Skills Must be performed dailyUnderstanding of NDIS Financial Processes (preferred but not essential)Experience in BAS Preparation & Compliance Benefits: Permanent Work from home Great team of smart people, in a friendly and open culture Real responsibilities and challenges in a fast-evolving company 14 days annual leave credits Submission Instructions: Email your application to careers@ironbrij.com.au or you can directly send your application here in OLJ.Attach your resume in PDF Format