Human Resources Coordinator

22 hours ago

Manila, National Capital Region, Philippines Addmore Outsourcing Inc. Full time
Job Title: Human Resources Assistant

We are seeking a detail-oriented and proactive HR Assistant to join our team at Addmore Outsourcing Inc. This role will involve supporting the human resources department with various tasks, ensuring seamless operations and excellent employee experiences.

Key Responsibilities:
  • Recruitment Support: Assist with the recruitment process by posting job advertisements, screening resumes, scheduling interviews, and coordinating with candidates. Prepare and manage job offer letters and onboarding documentation.
  • Employee Records Management: Maintain and update employee records, including personal information, employment history, and benefits. Ensure all records are accurate, confidential, and comply with company policies and legal requirements.
  • Onboarding and Offboarding: Facilitate the onboarding process for new hires, prepare orientation materials, conduct introductory sessions, and ensure smooth integration into the company. Manage offboarding procedures.
  • HR Document Management: Prepare and manage HR documents, such as employment contracts, performance appraisals, and disciplinary actions. Ensure that all documentation is complete, accurate, and stored appropriately.
  • Employee Benefits Administration: Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other perks. Address employee inquiries regarding benefits and assist with enrollment and claims processing.
  • Training and Development: Support the planning and coordination of employee training and development programs. Schedule training sessions, manage attendance records, and assist with the preparation of training materials.
  • Compliance and Reporting: Ensure compliance with labor laws, regulations, and company policies. Assist with the preparation of HR reports and maintain records related to compliance, safety, and employee welfare.
  • HRIS Management: Utilize and maintain HR Information Systems (HRIS) to manage employee data, generate reports, and streamline HR processes. Ensure data integrity and confidentiality within the system.
  • Employee Relations: Provide support for employee relations issues, including resolving conflicts, addressing grievances, and offering guidance on company policies. Act as a liaison between employees and management.
  • Administrative Support: Perform general administrative tasks, such as answering HR-related inquiries, managing HR office supplies, and coordinating meetings and events. Provide support to HR team members and assist with special projects as needed.
Qualifications:
  • Bachelor's degree in human resources, business administration, or a related field preferred.
  • Previous experience in an HR assistant or administrative role is advantageous. Familiarity with HR processes and employment laws is a plus.
  • Excellent verbal and written communication skills with the ability to interact professionally with employees, candidates, and management.
  • Strong organizational abilities with the capacity to manage multiple tasks and maintain accurate records.
  • Proficiency in using HR Information Systems (HRIS), office software (e.g., Microsoft Office Suite, Google Workspace), and basic knowledge of HR software tools.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Understanding of basic HR principles and practices, including employment laws and regulations.
  • Ability to work independently and as part of a team, adaptability to change, and a positive attitude.

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