Financial Operations Specialist

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeFinance Full time ₱900,000 - ₱1,200,000
Job Overview

The finance operations specialist will play a key role in managing financial activities, including accounts payable, accounts receivable, and billing. This position requires ensuring accurate financial reporting, maintaining efficient financial processes, and collaborating with various teams across different time zones.

Key Responsibilities
  • Accounts Receivable
    • Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue invoices with a thoughtful approach.
    • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable
    • Process and code vendor invoices correctly, ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
  • Billing
    • Prepare and manage billing across trucking and warehousing divisions.
    • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration Process Improvement
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
  • Collaboration Communication
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across U.S. and PH time zones.
    • Maintain clear documentation and support continuous improvement initiatives.
Requirements
  • 3+ years of combined AP/AR or Billing experience
  • Strong proficiency in Excel pivot tables, formulas, VLOOKUPs, and experience with tools like Bill.com or ERP systems
  • Exceptional attention to detail and problem-solving capabilities
  • Excellent English communication skills
  • Familiarity with logistics terminology is highly desirable

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