Construction Support Specialist

1 day ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time ₱300,000 - ₱500,000

Overview of Administrative Assistant Role

">Job Description

We are seeking an administrative professional to support the Director of Construction in a fast-paced environment. The ideal candidate will provide virtual support from any location, managing calendars, scheduling meetings, and coordinating appointments with contractors, vendors, and internal teams.

The successful candidate will prepare and organize construction-related documents, track project timelines, deliverables, and budgets using project management tools. They will also assist in vendor communication and follow-ups to ensure timely execution of tasks, maintain organized digital filing systems for construction projects, and support invoice processing and expense tracking.

Responsibilities:
  • Provide daily administrative support to the Director of Construction
  • Manage calendars, schedule meetings, and coordinate appointments with contractors, vendors, and internal teams
  • Prepare and organize construction-related documents including contracts, permits, change orders, and reports
  • Track project timelines, deliverables, and budgets using project management tools
  • Assist in vendor communication and follow-ups to ensure timely execution of tasks
  • Maintain organized digital filing systems for construction projects
  • Support invoice processing and expense tracking
Requirements:
  • A minimum of three years of full-time work experience is required
  • Graduated with honors from a reputable college is a plus
  • Solid organizational skills, including the ability to prioritize and multi-task
  • Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook
  • Ability to communicate effectively and professionally with all levels of the organization and externally with vendors and other outside parties
Benefits:

We offer a generous benefits package, along with the opportunity for development and stability within a well-capitalized, entrepreneurial, and growing real estate investment group.


Other Requirements:
  • Must be a team player
  • Yardi experience preferred

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