Virtual Executive Support Specialist
1 week ago
We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role is crucial in ensuring seamless operations by managing executive schedules, coordinating meetings, handling communications, and overseeing administrative tasks.
Key Responsibilities:- Handle complex scheduling for executives, optimizing time and prioritizing critical meetings.
- Coordinate internal and external appointments, ensuring minimal conflicts and maximum efficiency.
- Draft, filter, and respond to emails on behalf of executives, ensuring clear and effective communication.
- Maintain organized inboxes, flagging urgent matters and ensuring timely responses.
- Organize and schedule meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting materials are prepared in advance and distributed appropriately.
- Track key initiatives and deadlines, escalating urgent matters when needed.
- Support the execution of strategic projects and ensure timely deliverables.
- Coordinate domestic and international travel, including flights, accommodations, itineraries, and logistics.
- Prepare expense reports and ensure all travel-related documentation is in order.
- Manage documentation, prepare reports, and contribute to operational efficiencies.
- Assist with vendor coordination and client interactions to facilitate smooth business operations.
- Handle sensitive information with the highest level of professionalism and confidentiality.
- Maintain discretion while managing executive communications and business matters.
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Executive Support Professional
2 weeks ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeCompany Overview:We are Virtual Done Well, Inc., a leading provider of virtual administrative services to Australian clients. Our team is dedicated to delivering exceptional support and assistance to our clients, and we are seeking an experienced Virtual Admin Assistant to join our ranks.Job Description:This role will be responsible for providing high-level...
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Virtual Support Specialist
1 week ago
Davao City, Davao, Philippines Cyberbacker Careers Full timeAbout the Job:Cyberbacker Careers offers a unique opportunity to work as a Virtual Support Specialist in a remote setting. As a Cyberbacker, you will be responsible for providing top-notch administrative support to our clients, ensuring their needs are met efficiently and effectively.Your Key Tasks:Providing transcription services for various documents and...
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Virtual Support Specialist
1 week ago
Davao City, Davao, Philippines TalentPop App Full timeTalentPop App OverviewAt TalentPop App, we are dedicated to providing exceptional support to our clients. As a Virtual Client Support Associate, you will play a crucial role in ensuring that our customers receive top-notch service.About the RoleWe are seeking a highly skilled and experienced individual to join our team as a Virtual Client Support Associate....
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Virtual Admin Assistant
4 weeks ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeThis role will be responsible for providing administrative support to Australian clients.Qualifications/Requirements:At least 1-2 years of Virtual Assistant experience working with Australian client.Experience in office administrationExperience in handling phone callsProficient in Microsoft Office - Word, Excel, O365, OutlookGood written and spoken...
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Administrative Support Specialist
2 days ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeAbout Virtual Done Well, Inc.">At Virtual Done Well, Inc., we are dedicated to providing top-notch administrative support to our Australian clients. Our team is passionate about delivering exceptional service and building long-lasting relationships with our clients.">Schedule and Work Environment">We are seeking a highly skilled and experienced Virtual Admin...
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Virtual Executive Assistant
3 weeks ago
Davao City, Davao, Philippines Outsource USA Full timeShareJob DescriptionVirtual Executive AssistantWe are looking for a highly organized and proactive Virtual Executive Assistant to support executives in managing daily tasks, schedules, and communications. The ideal candidate is detail-oriented, tech-savvy, and capable of handling confidential information with professionalism.ResponsibilitiesManage executive...
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Administrative Assistant
2 weeks ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeJob Description:As a Virtual Admin Assistant, you will play a critical role in supporting our Australian clients by providing high-level administrative support. This will include tasks such as email management, data entry, and report preparation, as well as handling phone calls and providing general administrative support.Key Responsibilities:Your key...
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Virtual Admin Assistant
2 days ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeThis role will be responsible for providing administrative support to Australian clients.Qualifications/Requirements:At least 1-2 years of Virtual Assistant experience working with Australian client.Experience in office administrationExperience in handling phone callsProficient in Microsoft Office - Word, Excel, O365, OutlookGood written and spoken...
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Executive Virtual Assistant
6 days ago
Davao City, Davao, Philippines Cogent Global Services, Inc. Full timeRole OverviewWe are seeking a highly organized and proactive Virtual Assistant with expertise in project management, digital marketing, and client communication. The ideal candidate will have strong skills in Microsoft applications and will play a critical role in supporting the day-to-day operations, managing calendars and emails, and maintaining seamless...
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Virtual Admin Assistant
2 weeks ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeThis role will be responsible for providing administrative support to Australian clients.Qualifications/Requirements:At least 1-2 years of Virtual Assistant experience working with Australian client.Experience in office administrationExperience in handling phone callsProficient in Microsoft Office - Word, Excel, O365, OutlookGood written and spoken...
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Business Operations Specialist
5 days ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeAt Virtual Done Well, Inc., we're looking for a skilled Business Operations Specialist to join our team. This role offers a unique opportunity to work with a boutique BPO, assisting the Operations Manager in every facet of the business.We're seeking an individual with a broad range of experience from HR to General Administration. As an Operations Assistant,...
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Visual Content Specialist
2 weeks ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeAbout the RoleWe are seeking a talented Visual Content Specialist to join our team at Virtual Done Well, Inc. This is an exciting opportunity for a creative professional to develop and implement visual content strategies that drive business results.
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Davao City, Davao, Philippines Outsource USA Full timeAs a key member of our team at Outsource USA, we are looking for a highly organized and proactive Virtual Executive Assistant to support executives in managing daily tasks, schedules, and communications.About the Role:Manage executive calendars, schedule meetings, and coordinate appointmentsHandle emails, phone calls, and other correspondencePrepare reports,...
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Administrative Operations Specialist
2 weeks ago
Davao City, Davao, Philippines Virtual Done Well, Inc. Full timeVirtual Done Well, Inc. is seeking an Administrative Operations Specialist to join our team. In this role, you will provide administrative support to our Operations Manager, focusing on human resources, general administration, and operations.Key responsibilities include:Documenting processes and proceduresSupporting the Operations Manager in day-to-day...
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Sales and Marketing Executive
7 days ago
Davao City, Davao, Philippines LTS Retail Specialist Full timeJob DescriptionWe are seeking a Sales and Marketing Executive to join our team at LTS Retail Specialist.The ideal candidate will have proven experience in sales, customer service, or a related field and possess industry-specific knowledge.The role involves identifying and approaching potential clients through cold calling, networking, or...
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Virtual Office Manager
2 days ago
Davao City, Davao, Philippines Outsource USA Full timeWe are seeking a skilled and organized Virtual Executive Assistant to join our team at Outsource USA and provide top-notch support to our executives by managing daily tasks, schedules, and communications.Main Responsibilities:Manage executive calendars, schedule meetings, and coordinate appointmentsHandle emails, phone calls, and other correspondencePrepare...
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Bilingual Medical Virtual Assistant
1 week ago
Davao City, Davao, Philippines CoolBlue VA Full timeEstamos Contratando | Spanish-Speaking Medical Virtual AssistantAre you a Spanish-speaking professional with a passion for learning and a knack for languages? This is your chance to build a meaningful career in the medical industry – no prior medical experience requiredRequirements:Fluent in Spanish (written and spoken)Bachelor's degree (any discipline)1+...
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Healthcare Support Specialist
1 week ago
Davao City, Davao, Philippines Snapscale Full timeAbout the RoleWe are looking for a highly organized and detail-oriented Healthcare Support Specialist to join our team at Snapscale. In this role, you will assist US-based healthcare clinics with various administrative and clinical tasks.Your responsibilities will include managing patient records, appointments, and insurance verifications, as well as...
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Executive Support Specialist
7 days ago
Davao City, Davao, Philippines MCKIEL BUSINESS CENTER Full timeJob OverviewThe MCKIEL BUSINESS CENTER seeks a highly organized and detail-oriented Executive Support Specialist to provide administrative support to our team.Key ResponsibilitiesManage schedules, coordinate meetings, and handle correspondence to ensure seamless day-to-day operations.Maintain accurate and confidential records, files, and databases to support...
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Administrative Support Specialist
5 days ago
Davao City, Davao, Philippines Cyberbacker Careers Full timeJob Description:We are looking for a detail-oriented and proactive Administrative Support Specialist to assist our team with calendar management, email management, organizing virtual files, and other administrative tasks. The ideal candidate will be able to work independently and as part of a team, possess excellent communication skills, and have a strong...