Administrative Operations Coordinator

7 days ago

Rizal, Philippines beBeeOperational Full time ₱1,000 - ₱2,500
About the Role

We are seeking an organized and detail-oriented professional to manage our backend operations, oversee financial processes, and bring essential structure to our fast-moving firm.

Key Responsibilities
  • Administrative Support
    • Manage documents, trackers, and operational workflows
    • Oversee and audit time tracking for all contractors and external staff
    • Prepare and send client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized and up to date
    • Support with finance-related admin: receipts, documentation, reconciliations, etc
    • Proactively spot and resolve payment delays, discrepancies, or red flags
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply to them as needed
    • Support with ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
Requirements
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
  • Experience: Proven experience in administrative, financial operations, or operational support roles
  • Organizational Skills: Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it
  • Invoicing Expertise: Experience handling complex invoicing operations
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error
  • Communication: Professional communication skills, both written and verbal
Benefits
  • Part-time or Full-time
  • Remote position in PH Timezone
  • Salary: $1000+
Our Process
  • Initial Interview
  • Final Interview

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