Operations Manager

15 hours ago

Las Piñas, National Capital Region, Philippines beBeeProject Full time ₱960,000 - ₱1,140,000
Project Management Role

This is a high-impact operations position that supports the business in a fast-paced environment.

  • Take meeting notes and prepare summaries for key internal or client meetings to ensure smooth collaboration across teams.
  • Manage daily agendas, including email management, meeting preparation, and task reminders to maintain efficient workflow.
  • Organize and maintain project plans using ClickUp, prioritizing tasks and ensuring timely execution.
  • Communicate regularly with account strategists or owners to review task status and adjust timelines as needed.
  • Track backend project progress across all clients, with deeper involvement in select accounts to ensure seamless handoffs and deliverables.
  • Weekly reporting and data entry into internal project boards to monitor performance.
  • Coordinate with creative/copy teams as needed, including updating templates or creating simple workflows for clients.
  • Capture action items, assign them in PM tool, and ensure completion.
  • Assist with scheduling internal or client-related meetings as needed.
  • Support ad-hoc tasks such as light copy drafting, data exports, dashboard updates, and vendor coordination.

Requirements:

  • 4+ years of experience in project management or operations (agency experience preferred)
  • Demonstrated history of strong organization, attention to detail, and follow-through
  • 2+ years using ClickUp (or similar PM tool) for project management
  • Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination
  • Strong task-focused mindset with ability to self-manage and anticipate needs
  • Comfort with AI tools (e.g., ChatGPT) for drafting, research, or workflow automation
  • 2+ years of Excel/Google Sheets experience (basic–intermediate)
  • Ability to work US hours

Growth Opportunities:

  • Manage light client communications for specific accounts as trust is established
  • Handle various client and vendor communications around orders, design work, POs, etc.
  • Expand scope into executive assistant duties for leadership, including higher-level scheduling, document prep, and meeting coordination

This role requires a highly motivated individual who can effectively prioritize tasks, manage multiple projects, and ensure smooth communication across teams.

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