Executive Support Professional

4 days ago


Taguig, National Capital Region, Philippines Unilever Full time
Why Join Us?

At Unilever, we believe in creating a workplace that is inclusive, diverse, and equitable for all employees.

We value individual differences and encourage our employees to bring their whole selves to work.

We are committed to maintaining a safe and healthy work environment for all employees.

We strive to provide opportunities for career growth and development, and we recognize and reward outstanding performance.

Key Responsibilities
  • Operations Assistance (40%):
    • Plan and organize events, ensuring seamless execution and safety protocols.
    • Coordinate domestic and international travel arrangements, including accommodation and car rentals.
    • Manage event safety and ensure compliance with regulations.
    • Monitor events and resolve any issues that may arise.
  • Admin Management (60%):
    • Purchase Order and Expense Management: Ensure timely approvals for expenses on all relevant systems.
    • Paying invoices for suppliers.
    • Raising purchase orders and GRs through Coupa as requested by UFS team members.
    • New Customer Creation and Maintenance: Create new accounts for Unilever Food Solutions customers through CRETA.
    • Monitor progress and update CD and Customer Service teams.
    • Manage DT Contracts and renewal: Ensure completeness of contract details, monitor renewals, and coordinate with Smarter Contracting.
    • Organize and monitor distribution of CD Tools of Trade.
    • Familiarity with Purchase To Pay, CRETA platform, Tool of Trade, Workplace, Safe Travel, and Event Safety.
Requirements
  • Bachelor's degree in business administration or related field.
  • At least 3 years of secretarial experience.
  • Strong attention to detail.
  • Proficient in office management procedures and software, including MS Office, Canva, and Workday.
Skills and Qualities
  • Excellent organizational and time management skills.
  • Problem-solving and critical thinking abilities.
  • Clear verbal and written communication skills.
  • Professional and courteous interaction with executives, colleagues, and customers.
  • Flexibility and adaptability in a fast-paced environment.
  • Discretion and confidentiality when handling sensitive information.


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