Executive Support Professional
4 days ago
At Unilever, we believe in creating a workplace that is inclusive, diverse, and equitable for all employees.
We value individual differences and encourage our employees to bring their whole selves to work.
We are committed to maintaining a safe and healthy work environment for all employees.
We strive to provide opportunities for career growth and development, and we recognize and reward outstanding performance.
Key Responsibilities- Operations Assistance (40%):
- Plan and organize events, ensuring seamless execution and safety protocols.
- Coordinate domestic and international travel arrangements, including accommodation and car rentals.
- Manage event safety and ensure compliance with regulations.
- Monitor events and resolve any issues that may arise.
- Admin Management (60%):
- Purchase Order and Expense Management: Ensure timely approvals for expenses on all relevant systems.
- Paying invoices for suppliers.
- Raising purchase orders and GRs through Coupa as requested by UFS team members.
- New Customer Creation and Maintenance: Create new accounts for Unilever Food Solutions customers through CRETA.
- Monitor progress and update CD and Customer Service teams.
- Manage DT Contracts and renewal: Ensure completeness of contract details, monitor renewals, and coordinate with Smarter Contracting.
- Organize and monitor distribution of CD Tools of Trade.
- Familiarity with Purchase To Pay, CRETA platform, Tool of Trade, Workplace, Safe Travel, and Event Safety.
- Bachelor's degree in business administration or related field.
- At least 3 years of secretarial experience.
- Strong attention to detail.
- Proficient in office management procedures and software, including MS Office, Canva, and Workday.
- Excellent organizational and time management skills.
- Problem-solving and critical thinking abilities.
- Clear verbal and written communication skills.
- Professional and courteous interaction with executives, colleagues, and customers.
- Flexibility and adaptability in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
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