Virtual Administrative Support Specialist
1 day ago
This is an exciting opportunity for a highly organized and detail-oriented Virtual Executive Assistant to join our team. As a key member of the support team, you will provide exceptional administrative support to executives and leadership teams.
About the Role:- Key Responsibilities:
- Manage calendars (Google Calendar, Calendly) and schedule meetings.
- Handle email management and correspondence.
- Follow-ups via email, chat, and/or phone.
- Organize travel arrangements, expense reports, and itineraries.
- Prepare reports, presentations, and meeting minutes.
- Maintain confidentiality and handle sensitive information.
- General Operations Assistance:
- Assist with data entry, research, and document preparation.
- Manage and update project management tools (Asana, Trello, ClickUp, etc.).
- Handle basic bookkeeping or invoicing tasks.
- Coordinate with different teams and stakeholders to ensure smooth workflow.
- Provide customer support via email, chat, or social media (as needed).
- Excellent English communication skills (both written and verbal).
- Strong organizational, time-management, and multitasking skills.
- Tech-savvy and comfortable using tools such as:
- Productivity software (Google Suite, Microsoft Office, Slack, etc.).
- Project management platforms (Asana, Trello, ClickUp).
- AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required).
- Ability to work independently with minimal supervision.
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