Administrative Professional

1 day ago

Pasay, National Capital Region, Philippines beBeeExecutive Full time $32,000 - $64,000
Job Summary

We are seeking an administrative professional to manage financial tasks, process timecards, and provide support to the business owner.

This role requires strong organizational skills, attention to detail, and proficiency in QuickBooks. If you have experience in bookkeeping and/or executive assistant roles, we encourage you to apply.

Key Responsibilities:

  • Manage financial tasks such as bookkeeping, payroll coordination, and invoice creation using QuickBooks.
  • Process timecards and pull reports, assist with job costing, contract tracking, and ordering materials.
  • Manage emails, schedules, contracts, and general admin tasks, and support the business owner by tracking deadlines and keeping tasks prioritized.
  • Communicate with vendors and handle sensitive information with discretion.

Requirements:

  • Minimum 3 years of experience in bookkeeping and/or executive assistant roles.
  • Proficiency with QuickBooks (bookkeeping, invoicing, and payroll).
  • Strong written and verbal English communication skills.
  • Comfortable working full-time (45 hours/week) with a flexible schedule based on client needs.
  • High attention to detail and strong follow-through.
  • Ability to work independently and proactively, maintaining confidentiality and handling business operations with professionalism.

About the Role:

This is a remote opportunity that requires you to be highly organized, proactive, and comfortable working independently. You will wear multiple hats, balancing administrative and financial tasks that are critical to day-to-day operations.

We're Looking for Someone Who:

  1. Has experience in small business or contractor/trade environments.
  2. Is familiar with email platforms, timecard processing, and contract management.
  3. Can thrive in a fast-paced environment, prioritize tasks effectively, and maintain excellent relationships with clients and colleagues alike.

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