Operational Optimization Specialist

1 day ago

Calamba, Calabarzon, Philippines beBeeAccountant Full time $40,000 - $45,000

Organizations seek highly organized, financially astute individuals to optimize their operational processes.

At a global recruitment and staffing firm, you'll be responsible for managing financial operations, document administration, and contract management to enhance day-to-day efficiency.

This role requires someone with a sharp mind, strong analytical skills, a knack for accounting, and an obsession for details.

Key Responsibilities:
  • Administrative Support
    • Manage documents, trackers, and workflows.
    • Oversee and audit time tracking for contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations
    • Own and manage the invoicing process, ensuring all hours are invoiced correctly and on time.
    • Assist in processing payments while keeping records organized and up to date.
    • Support finance-related admin tasks: receipts, documentation, reconciliations, etc.
    • Proactively identify and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply as needed.
    • Support ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and execution checklists.
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Strong analytical and organizational skills – able to see problems before others notice them.
  • Invoicing expertise: Experience handling complex invoicing operations.
  • Independent and resourceful: Takes initiative without full instructions.
  • Thrives in fast-paced environments: Stays focused and efficient even with shifting priorities.
  • Detail-oriented: Never misses follow-ups, deadlines, or formatting errors.
  • Professional communication skills, both written and verbal.
Nice to Have:
  • Background in staffing, outsourcing, or recruitment operations.
  • Confident enough to hold founders and stakeholders accountable when necessary.
  • Experience working in international startup environments.
  • Calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

This is a part-time or full-time opportunity with flexible work arrangements.

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