Chief Operational Assistant

1 day ago

Batangas, Calabarzon, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,500,000

Administrative Support Professional

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As a skilled Administrative Support Professional, you will provide top-level support to executives and management teams. Your primary objective is to ensure seamless day-to-day operations, effective communication, and alignment with company priorities.

Key Responsibilities:
  • Executive Support
    • Manage executive calendars, schedules, and travel arrangements ensuring timely coordination and organization.
    • Prepare meeting agendas, minutes, and follow-up action items.
    • Serve as the primary point of contact for executives and management teams.
    • Lead and host meetings or conferences as required.
  • Coordination and Organization
    • Organize and maintain electronic and physical files in a secure and compliant manner.
    • Draft and proofread correspondence, presentations, and reports.
    • Manage expense reporting and budget tracking.
    • Handle ad hoc tasks to support executives and business operations.
  • Project Management
    • Oversee special projects and initiatives from start to finish ensuring timely completion and delivery.
    • Track project timelines, milestones, and deliverables.
  • Communication Management
    • Act as a liaison between executives and internal/external stakeholders.
    • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.
  • Confidentiality and Discretion
    • Handle sensitive information with the utmost confidentiality and discretion.
    • Ensure compliance with company policies and legal requirements.

Strong qualifications include 5+ years of experience in administrative support roles, preferably in a fast-paced environment. A Bachelor's degree in Business Administration, Communications, or related fields is preferred. Additionally, project management experience is necessary, as well as proficiency in MS Office Suite and collaboration tools. The ideal candidate will also possess excellent time management, multitasking abilities, and strong verbal and written communication skills.

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