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Corporate Support Specialist

1 week ago

Iloilo City, Western Visayas, Philippines Panay Seafarers Review Center Full time
Job Title

Administrative Manager

We are seeking an experienced and skilled Administrative Manager to join our team at Panay Seafarers Review Center. The successful candidate will be responsible for overseeing and coordinating the administrative operations of the organization.

The role involves supervising administrative staff, handling office administration, coordinating meetings, and providing executive support as needed.

Responsibilities:
  • Office Operations:
  • Manage office services and ensure a smooth workflow.
  • Maintain office supplies inventory and manage procurement processes.
  • Organize and coordinate office layouts, ensuring a productive and safe working environment.
  • Staff Supervision:
  • Supervise and guide administrative staff, providing training and performance evaluations.
  • Allocate tasks and ensure that staff members meet deadlines and quality standards.
  • Foster a positive and collaborative work environment.
  • Financial Activities:
  • Assist in developing and managing administrative activities related to finance.
  • Track and report on expenses, ensuring cost-effective operations.
  • Prepare financial reports related to administrative activities.
  • Communication:
  • Act as the primary point of contact for internal and external communication related to administrative matters.
  • Coordinate meetings, schedules, and travel arrangements for executives or departments.
  • Organize and facilitate company events, conferences, and training sessions.
  • Process Improvement:
  • Identify and implement administrative process improvements to enhance efficiency.
  • Develop and maintain office policies, procedures, and best practices.
  • Stay current with administrative technology and trends to improve office productivity.
  • Record Management:
  • Oversee the maintenance of accurate office records and files.
  • Ensure compliance with company documentation policies.
  • Implement systems for easy access to records and documents.
  • Compliance:
  • Ensure compliance with relevant workplace safety regulations and standards.
  • Monitor and address administrative risks and provide recommendations for mitigation.