Design Operations Specialist

1 week ago

Barcelona, Philippines beBeeProject Full time ₱1,200,000 - ₱1,500,000
Senior Project Coordinator Role Overview

Are you a highly organized and detail-oriented professional with experience in project support, administrative, or coordination roles? Do you have a passion for commercial interior design and a desire to work on high-profile projects?

Key Responsibilities
  • Commercial Furniture Procurement Management
    • Manage quotes from top U.S. office furniture brands to ensure timely, accurate product and pricing information.
    • Coordinate procurement processes to align with client budgets and requirements.
  • Project Documentation & Administration
    • Maintain comprehensive project files including contracts, POs, specs, invoices, approvals, and change orders.
    • Ensure seamless communication across internal teams, clients, and external vendors.
  • Material Takeoffs & Procurement Support
    • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
    • Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination
    • Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items.
    • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
    Requirements
    • Qualifications
      • Bachelor's degree in Interior Design, Architecture, or any related field.
      • At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
    • Skills
      • Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
      • Exceptional organizational skills and meticulous attention to detail, especially in document management.
      • Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
      • Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
      • Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
      What Makes This Role Exciting
      • Remote Work Flexibility
        • Enjoy 100% remote flexibility and work-life balance while making a direct impact in commercial design.
      • Global Exposure & Collaborative Growth Environment
        • Gain invaluable exposure to global standards and leading manufacturers while working in a highly supportive and dynamic remote team that fosters continuous learning and significant professional development.

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