Operations Support Specialist
3 days ago
This role provides critical support to various business functions, ensuring seamless day-to-day operations. As an Operations Support Specialist, you will be responsible for handling tasks across banking, payroll, bill pay, and tax documentation, while also assisting with onboarding and internal coordination.
Key Responsibilities:- Initiate and track payments across multiple bank and credit card accounts
- Reconcile monthly credit card transactions and maintain up-to-date records
- Manage expense reimbursements and coordinate with internal stakeholders
- Maintain accurate documentation and ensure transaction details are well organized and accessible
- Own day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution
- Communicate directly with vendors to confirm payment timing, request documentation (e.g. W-9s), and resolve discrepancies
- Track aging payables and flag overdue items or payment risks
- Ensure all bill pay activity is properly documented and aligned with internal approval workflows
- Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment
- Manage bonuses, commissions, and contractor disbursements in coordination with department leads
- Maintain payroll records and documentation in accordance with compliance standards
- Prepare payroll reports and support audits or reporting requests as needed
- Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records
- Assist with monthly close tasks in coordination with the finance team
- Support cross-system reconciliation across bank accounts, Bill.com, Gusto, and internal records
- Maintain organized financial documentation to support reporting and compliance
- File sales tax returns accurately and on time across applicable states
- Coordinate with the CPA to support sales tax compliance and respond to documentation requests
- Organize and maintain tax-related records to support annual filings and audits
- Prepare and submit documentation needed for year-end tax prep in coordination with the CPA
- Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms
- Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists
- Coordinate with department leads to ensure smooth onboarding and system access
- Support internal tracking of onboarding progress and documentation status
- Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team
- Maintain organized shared drives, folders, and documentation systems
- Draft SOPs and internal process documentation related to the role's responsibilities
- Support ad hoc administrative needs across operations, finance, HR, marketing and general business functions and projects
-
Senior Support Operations Manager
3 days ago
San Juan, National Capital Region, Philippines beBeeOperations Full time ₱50,000 - ₱70,000Job Title: Senior Support Operations ManagerAs a key member of our team, you will lead and scale the support operations department. Your primary responsibility will be to serve as the primary escalation point for complex technical, clinical, and operational issues.Key responsibilities include:Manage and mentor a growing team of support specialists, providing...
-
Operational Support Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeeOperations Full time ₱2,500,000 - ₱5,000,000Administrative Operations Support RoleWe are seeking a highly organized and proactive Administrative Operations Support Officer to join our dynamic team. This role plays a key part in supporting daily operational functions across multiple departments including Customer Service, Finance, Procurement, and Human Resources.Answering calls and attending to...
-
Technical Support Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeeSupport Full time ₱840,000 - ₱1,490,000Transform Your Career as a Support Specialist We are seeking an exceptional technical professional to join our team as a Support Specialist. This is a unique opportunity for a highly skilled individual to contribute to the success of our organization and take their career to the next level. Job DescriptionAs a Support Specialist, you will play a critical...
-
Business Operations Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeeOperations Full time $60,000 - $85,000Job Opportunity: Business Operations SpecialistWe are seeking a highly detail-oriented and resourceful individual to join our team as a Business Operations Specialist. This role will be responsible for managing candidate communications, sending out offers, coordinating onboarding events, and setting up accounts and training properly.Key...
-
Operational Support Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeecrm Full time ₱7,200 - ₱7,800Administrative Operations Coordinator RoleWe are seeking a proactive and tech-savvy individual to streamline administrative operations and enhance web/CRM functionality.Job Summary:This role involves providing exceptional support to our team by building, customizing, and managing WordPress websites and Salesforce CRM workflows. The ideal candidate will...
-
Support Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeeSupport Full time ₱40,000 - ₱58,000We are seeking a highly organized and adaptable support specialist to assist in our bookkeeping and administrative operations.This role offers a blend of administrative and client-facing responsibilities, with opportunities to grow as our business expands.Administrative Support:Input client information into our CRM system.Manage email communication,...
-
San Juan, National Capital Region, Philippines beBeeOperations Full time A$14,400 - A$19,200Job TitleCryptocurrency Operations SpecialistJob OverviewThis role involves managing operational, marketing, and customer support tasks for a rapidly expanding cryptocurrency exchange. The ideal candidate will have experience in cryptocurrency or blockchain and excellent written English skills.To succeed in this role, you will be responsible for managing our...
-
Fund Operations Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeeFundReconciliation Full time $100,000 - $150,000Job Title: Fund Reconciliation SpecialistThe role of a Fund Reconciliation Specialist is now available in our financial services firm.Responsibilities:Perform daily reconciliations for fund accounts, ensuring precision and compliance with industry standards.Manage fund operations, including trade settlements, cash management, and reporting.Collaborate with...
-
Financial Operations Specialist
3 days ago
San Juan, National Capital Region, Philippines beBeeSpecialist Full time $90,000 - $110,000Role OverviewThe Financial Operations Specialist plays a critical role in ensuring accurate and timely financial reporting, supporting month-end activities, and identifying opportunities to automate and improve manual processes.Key Responsibilities:Financial Analysis and ReportingSupport month-end settlement processing by preparing, validating, and analyzing...
-
Executive Support Specialist
2 days ago
San Juan, National Capital Region, Philippines beBeeSupport Full time ₱300,000 - ₱500,000Are you a highly organized and detail-oriented individual looking for a challenging role? We are seeking an Executive Support Specialist to join our remote team.Job DescriptionThis role involves providing high-level administrative support to senior-level managers. Your primary responsibilities will include managing calendars, making travel arrangements,...
