Paralegal Support Specialist

4 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Job Description

Wing is on an exciting mission to redefine the future of work for companies worldwide.

We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot.

And we're looking for a Senior Administrative Assistant with Paralegal or Law Firm Experience to start immediately.

Key Responsibilities Include:
  1. Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
  2. Store, manage, and maintain legal files and confidential case documents.
  3. Coordinate with legal counsel or firm staff on case progress and requirements.
Executive-Level Assistance:
  1. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  2. Monitor internal projects, conduct team communications, and organize company or case data.
  3. Handle sensitive and confidential information with discretion.
Client & Case Coordination:
  1. Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
  2. Conduct client communication via phone and email for scheduling, updates, and general inquiries.
  3. Assist in tracking case deadlines, hearing schedules, and deliverables.
Financial & Reporting Tasks:
  1. Create and send client invoices, track payments, and record expenses.
  2. Assist in preparing payroll and tracking billable hours.
  3. Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
Travel & Logistics:
  1. Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
  2. Ensure all bookings align with client preferences and schedules.
CRM & Systems Management:
  1. Update and maintain data in CRMs and case or project management platforms.
  2. Support marketing and business development campaigns by organizing and inputting lead/client data.
Content & Communication Management:
  1. Upload documents or media to online platforms, maintain profiles, and manage online reputation.
  2. Create presentations and summarize documents for executive briefings.
Ad Hoc Tasks:
  1. Handle a variety of admin, operational, or legal-related support tasks as needed.

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