Departmental Support Staff
5 days ago
The Office Assistant will provide critical administrative support to the Maritime Human Resources Department. This individual will be responsible for a range of tasks, including updating databases, managing documents, and coordinating with vendors.
Main Responsibilities- Assist in maintaining the accuracy and completeness of shipmate database updates.
- Maintain and update sea personal files and folders in a timely manner.
- Coordinate with Master and/or manning office to update crew certificate information.
- Arrange flights and tickets for crewmembers, ensuring compliance with company policies.
- Verify and process crew travel invoices through the BASS system.
- Prepare purchase orders for travel tickets and monitor their status.
- Coordinate the timely dispatch of crew mails and licenses/documents to vessels.
- Manage inventory and replenish stationery and office supplies as needed.
- Liaise with vendors to print name cards and crew department forms.
- Perform additional administrative tasks as directed by management.
- Update crew matrix for ships in accordance with Q88 and OCIMF requirements.
- Save monthly reports in E-Filing by the 5th of every month, including crew health check records, sickness and injury reports, and STCW monitoring reports.
- Request post-medical reports from manning offices and send to vessels for off-signers from chemical tankers.
- Bachelor's degree or equivalent required.
- Fresh graduates with merit distinction are encouraged to apply.
- Good communication skills and proficiency in MS Office applications and other productivity tools are essential.
- Ability to work onsite at Macapagal Avenue, Pasay City.
- Flexible start date available.
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