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Office Operations Coordinator

2 weeks ago

Manila, National Capital Region, Philippines INNOHouse Corporation Full time

The INNOHouse Corporation is seeking a highly organized and detail-oriented Office Engineer to join its team. As an Office Engineer, you will play a crucial role in supporting project managers and site teams by managing documentation, coordinating project schedules, maintaining records, and assisting in resolving technical and administrative issues.

This role requires excellent communication skills, both written and verbal, as well as the ability to work effectively in a fast-paced environment. The successful candidate will be responsible for ensuring efficient communication between the office and field teams and contributing to the successful execution of construction projects.

Key Responsibilities:Project Documentation
  1. Maintain and organize project documentation, including drawings, contracts, specifications, and submittals.
  2. Prepare and review RFIs (Requests for Information), transmittals, and correspondence with stakeholders.
  3. Track and update project submittals and approvals to ensure timely delivery to site teams.
  4. Manage as-built drawings and ensure updates based on site changes.
Project Coordination
  1. Assist in planning and scheduling construction activities by coordinating with the project manager and field staff.
  2. Monitor and prepare project schedules and report potential delays or issues.
  3. Coordinate material procurement and delivery schedules to support site operations.
  4. Facilitate communication between contractors, subcontractors, and suppliers.
Technical Support
  1. Review technical drawings and specifications to ensure compliance with project requirements.
  2. Collaborate with site engineers to address technical queries or issues.
  3. Record keeping of quality and quantity of materials on site as provided by warehouse/timekeeper is up to the company standards.
Budget and Reporting
  1. Track and maintain records of project costs, including material purchases, subcontractor invoices, and labor costs.
  2. Assist in preparing progress reports and financial updates for stakeholders.
  3. Monitor and prepare project budgets and identify potential cost-saving measures.
Compliance and Safety
  1. Ensure all documentation complies with regulatory requirements and company standards.
  2. Support the implementation of safety procedures and monitor adherence on-site.
Administrative Duties
  1. Organize and maintain project files and ensure proper record-keeping.
  2. Schedule meetings, prepare agendas, and document minutes for project-related discussions.
  3. Coordinate travel arrangements and logistics for project team members when necessary.