Office Operations Coordinator

2 weeks ago

Manila, National Capital Region, Philippines Eastvantage Business Solutions Inc. Full time
Job Description
As an Admin Assistant/Specialist at Eastvantage Business Solutions Inc., you will play a crucial role in ensuring smooth office operations. Your responsibilities will include managing administrative tasks, supporting travel arrangements, assisting the HR team with events, and handling vendor coordination and expense management. You will be expected to maintain accurate records, coordinate travel arrangements, and ensure that all logistical aspects are taken care of. Additionally, you will support the HR team in organizing social events and employee engagement activities. If you possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office Suite, we encourage you to apply for this position.

Main Responsibilities:
  • Administrative Tasks:
    1. Process and manage administrative documents and files.
    2. Initiate ID card issuance in coordination with the IT department.
    3. Procure office supplies in collaboration with the Procurement team.
  • Travel Coordination:
    1. Coordinate travel arrangements for employees and guests.
    2. Book flights, accommodations, and transportation.
  • Event Planning:
    1. Support the HR team in organizing social events and employee engagement activities.
    2. Coordinate with vendors to ensure smooth execution of events.
    3. Manage event-related expense documentation and budget tracking.
  • Vendor Management:
    1. Liaise with external vendors for office supplies, event needs, and other administrative requirements.
    2. Handle expense management, including collecting invoices, processing payments, and maintaining expense records.

Requirements
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience in administrative roles, preferably in a corporate environment.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion.
  • Experience with expense management systems and vendor coordination is a plus.

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