Financial Operations Specialist
2 weeks ago
Our company is seeking a seasoned Accounts Payable Manager to oversee the complete accounts payable lifecycle, ensuring seamless corporate card and employee expense reimbursement processes.
Key Responsibilities:
- Accounts Payable Processing
- Own and manage the full AP cycle, including invoice coding, entry, approval routing, and payment processing.
- Ensure timely and accurate invoices are properly approved and processed for payment.
- Develop and maintain strong vendor relationships, resolving inquiries and discrepancies in a professional manner.
- Perform monthly reconciliations of AP accounts and maintain precise records.
- Review and reconcile corporate card expenses, guaranteeing compliance with company policies.
- Collaborate with cardholders to resolve issues and ensure timely submission of supporting documentation.
- Monitor and report on corporate card usage and spending trends to enhance visibility and control.
- Oversee employee expense submissions and reimbursement processing according to company policies.
- Review expense reports for accuracy and completeness, flagging any inconsistencies.
- Provide guidance to employees on proper expense reporting procedures to foster a culture of compliance and transparency.
- Develop and document AP and expense policies, procedures, and best practices.
- Identify opportunities for process improvements and automation to streamline workflows and enhance controls.
- Guarantee compliance with accounting standards, internal policies, and regulatory requirements.
- Prepare monthly AP aging reports, corporate card summaries, and expense reimbursement reports for management review.
- Track key metrics, such as average payment cycle times and policy compliance rates, to ensure efficient AP and expense operations.
Requirements:
- Bachelor's degree in Accounting, Finance, or a related field preferred.
- 3+ years of experience in accounts payable or a similar role, ideally in a fast-paced environment.
- Strong understanding of accounting principles and AP best practices.
- Proficiency with accounting software (e.g., QuickBooks, NetSuite) and experience in expense management tools.
- High attention to detail, strong organizational skills, and ability to manage multiple priorities.
- Excellent communication skills and ability to work effectively with internal and external stakeholders.
Preferred Qualifications:
- Experience with corporate card management and employee expense reimbursements.
- Familiarity with automation tools and a continuous improvement mindset.
- Ability to work independently and take ownership of the AP function in a growing organization.
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