Maritime Human Resources Assistant

5 days ago


Manila, National Capital Region, Philippines NYK SHIPMANAGEMENT PTE LTD Full time
About Us

We are NYK SHIPMANAGEMENT PTE LTD, a leading provider of maritime services. Our team is dedicated to delivering exceptional support to our clients and stakeholders.

Job Description

The Office Assistant will play a crucial role in supporting the Maritime Human Resources Department. This individual will be responsible for a range of administrative tasks, including updating databases, managing documents, and coordinating with vendors.

Main Responsibilities
  • Ensure the accuracy and completeness of shipmate database updates.
  • Maintain and update sea personal files and folders in a timely manner.
  • Coordinate with Master and/or manning office to update crew certificate information.
  • Arrange flights and tickets for crewmembers, ensuring compliance with company policies.
  • Verify and process crew travel invoices through the BASS system.
  • Prepare purchase orders for travel tickets and monitor their status.
  • Coordinate the timely dispatch of crew mails and licenses/documents to vessels.
  • Manage inventory and replenish stationery and office supplies as needed.
  • Liaise with vendors to print name cards and crew department forms.
  • Perform additional administrative tasks as directed by management.
  • Update crew matrix for ships in accordance with Q88 and OCIMF requirements.
  • Save monthly reports in E-Filing by the 5th of every month, including crew health check records, sickness and injury reports, and STCW monitoring reports.
  • Request post-medical reports from manning offices and send to vessels for off-signers from chemical tankers.
Requirements
  • Bachelor's degree or equivalent required.
  • Fresh graduates with merit distinction are encouraged to apply.
  • Good communication skills and proficiency in MS Office applications and other productivity tools are essential.
  • Ability to work onsite at Macapagal Avenue, Pasay City.
  • Flexible start date available.


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