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Office Management Specialist

7 days ago

Manila, National Capital Region, Philippines Unilever Full time

The Business Operations and Admin Executive will play a critical role in ensuring the smooth operation of our office and providing administrative support to senior executives.

About the Role

We are seeking a highly motivated and organized individual to fill this key position, working closely with the leadership team to drive business results and create a better world for our consumers and the communities around us.

Key Responsibilities:
  • Administrative Support: Provide high-level assistance and support to senior executives, including arranging meetings, preparing presentations, and handling correspondence.
  • Event Planning: Coordinate events, conferences, and workshops, including planning logistics, managing travel arrangements, and ensuring compliance with health and safety regulations.
  • Purchase Order and Expense Management: Manage purchase orders, invoices, and expenses, ensuring timely approvals and payments.
  • New Customer Creation and Maintenance: Ensure new account openings for Unilever Food Solutions customers are created through CRETA, and monitor progress and updates with the CD and Customer Service teams.
Requirements:
  • Bachelor's degree in business administration or related field.
  • 3+ years of secretarial experience.
  • Strong organizational and time management skills, excellent attention to detail, proficient in MS Office, Canva, and Workday.