Virtual Assistant Opportunity

2 days ago

Mabalacat, Central Luzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱50,000

You are a detail-oriented and organized professional who excels in handling administrative responsibilities such as calendar, task, and email management, call handling, database management, and document preparation. You take pride in your attention to detail and your ability to identify any foreseeable issues and propose viable solutions.

As a skilled administrative assistant, you will provide excellent support by:

  • Overseeing daily operations through collaboration with management and key members of the organization.
  • Performing an array of administrative tasks from managing calendars, generating correspondence, answering calls, managing travel itineraries, scheduling appointments, and planning corporate meetings.
  • Helping improve current processes through the creation of SOPs and process documentation for increased efficiency throughout the organization.
  • Acting as the main point of contact between staff, executives, senior leaders, and stakeholders regarding company updates, project updates, proposals, and planning.
  • Assisting with new hires, including documentation and onboarding, and collaborating to address employee concerns.
  • Building relationships with clients and stakeholders while tactfully managing confidential information and correspondences.
  • Managing multiple projects and tasks across programs and functions and keeping communication lines open to address roadblocks and challenges real-time.
Requirements

To be successful in this role, consider yourself highly qualified if you have:

  • At least 5 years of experience as an Executive Assistant, Project Manager, or similar role.
  • Proven experience organizing and directing multiple projects and tasks.
  • Experience using several web-based project management tools.
  • Familiarity with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software, spreadsheets, and CRMs.
  • Knowledge of online calendars and scheduling.
  • Excellent phone, email, and instant messaging communication skills.

This is a remote job opportunity that requires occasional weekend work due to business needs.

We are looking for someone who can adapt to our CEO/Founder's schedule and maintain effective communication with the team.

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