
Chief Administrative Support Specialist
1 week ago
We are seeking a highly organized and tech-savvy Virtual Assistant to join our team immediately.
Key Responsibilities:- Store and organize documents and files
- Perform data entry tasks such as preparing lead lists, meeting minutes, transcribing audio recordings, and organizing research notes
- Conduct research, purchase goods, and secure samples
- Update and collect information for marketing and sales campaigns through a CRM system
- Create and send statements or invoices, track payments, and record company expenses
- Research trends, industry best practices, and prepare reports on findings
- Monitor projects, conduct internal communication, and organize company data
- Coordinate team calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings
- Prepare itineraries, book hotels, rental cars, etc.
- Handle incoming calls, make calls for appointments, and conduct informational inquiries
- Respond to emails, follow up on correspondence, and organize inbox according to client preferences
- Perform ad hoc tasks as needed
- At least 6 months to 1 year of experience as a Virtual Assistant
- At least 18 years of age and completed Senior High School
- Excellent phone, email, and instant messaging communication skills
- Solid organizational and time management skills
- Able to work on a graveyard shift
- Tech savvy with current technologies like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude and willingness to be trained
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