Administrative Support Specialist

2 days ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time ₱600,000 - ₱800,000
Administrative Support Role

We are seeking a highly organized and proactive professional to provide exceptional administrative support to small and medium-sized businesses in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced, remote environment.

The ideal candidate will act as a trusted partner to business owners and executives, streamlining operations and enabling them to focus on strategic growth.

Main Responsibilities
  • Manage calendars, schedule meetings, and coordinate appointments across Australian time zones (AEST), ensuring seamless communication and time management.
  • Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
Required Skills and Qualifications
  • Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with project management tools (e.g., Trello, Asana, Monday.com).
  • Experience with CRM platforms (e.g., HubSpot, Salesforce) and bookkeeping software (e.g., Xero, MYOB) is a plus.
Benefits
  • Opportunity to work with a dynamic team and contribute to the growth of small and medium-sized businesses in Australia.
  • Chance to develop strong communication and organizational skills, as well as expertise in administrative support.
  • Flexible and remote work arrangement, allowing for a better work-life balance.

Please note that this job description is subject to change based on business needs.

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