Financial Operations Specialist

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱70,000
Job Opportunity

Seeking a diligent and detail-oriented financial professional to manage office operations. This role requires adherence to established policies and procedures.

Key Responsibilities:
  • Utilize Xero accounting software for financial management.
  • Reconcile general bank statements and ensure data accuracy.
  • Establish and maintain supplier accounts for efficient workflow.
  • Enter bills into the Xero system for timely payments.
  • Manage general bookkeeping, including reconciliations and account maintenance.
  • Prepare monthly construction claims invoices per project.
  • Process payroll, Single Touch Payroll, and superannuation payments.
  • Meet BAS reporting requirements.
  • Reconcile accounts receivable and payable for accurate financial records.
  • Reconcile credit card statements (NAB, AMEX, Latitude Global).
  • Perform supplier reconciliations and email remittances.
  • Handle administrative tasks, including correspondence and documentation.
  • Reconcile contractor payments for transparency.
  • Prepare purchase orders when necessary.
  • Request safety documents from subcontractors.
  • Manage online storage of job-related documents.
  • Upload OHS documents to Site Book/OHS program.
  • Update cost build-up for all projects (monthly).
  • Email weekly construction updates (Fridays).
  • Perform online banking tasks, creating payments as needed.
  • Update insurances and VicRoads spreadsheet.
  • Update cash flow with monthly invoicing.
  • Respond to inquiries from consultants, accounts, and directors.
Requirements:
  • Proficiency in Microsoft Excel, Word, Adobe Acrobat Pro, and Xero Accounting Software.
  • At least 3 years of experience with Xero Accounting software.
  • Strong attention to detail, with ability to manage multiple tasks efficiently.
  • Self-motivated and adaptable, with flexibility to prioritize and re-prioritize tasks as needed.
  • Experience using task management and project tracking tools such as Asana.
  • Ability to prepare, organize, and manage financial and administrative documents.
  • Familiarity with cloud-based platforms and file management systems for efficient workflow.
Work Environment & Expectations:

This is a full-time work-from-home position requiring discipline and commitment to set working hours. You will be expected to use time tracking software during work hours, actively participate in team and client calls, and consistently be available and responsive throughout your shift.

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