Detail-Oriented Project Coordinator

7 days ago

Tanauan, Calabarzon, Philippines beBeeProject Full time $80,000 - $150,000

Seeking a detail-oriented Project Coordinator to support commercial office furniture projects. This is a 100% remote role that involves expertly managing quotations, procurement coordination, material takeoffs, vendor communication, and logistical project support.

Key Responsibilities
  • Quotation & Procurement (Commercial Furniture Focus)
    • Solicit, compare, and manage quotes from top U.S. office furniture brands for systems, seating, case goods, and FF&E.
    • Ensure all pricing aligns with budgets and is accurately documented.
    • Build strong relationships with vendor reps to ensure timely, accurate product and pricing info.
  • Project Documentation & Admin
    • Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
    • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Material Takeoffs & Procurement Support
    • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
    • Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination
    • Act as a liaison for product availability, lead times, and deliveries.
    • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
    Required Skills & Qualifications
    • Bachelor's degree in Interior Design, Architecture, or any related field.
    • At least 5+ years of experience in a project support, administrative, or coordination role.
    • Strong familiarity with notable US commercial office furniture manufacturers and their product lines.
    • Proficiency in Microsoft Office Suite, with advanced Excel skills for data management.
    • Familiarity with project management software such as Asana, Trello, Monday.com.
    What Makes This Role Exciting
    • 100% Remote Flexibility & Work/Life Balance.
    • Direct Impact & Global Exposure in Commercial Design.
    • Collaborative Growth Environment.

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