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Documentation and Coordination Manager

3 weeks ago

Manila, National Capital Region, Philippines INNOHouse Corporation Full time

We are seeking a talented Office Engineer to join our team at INNOHouse Corporation. This role involves managing documentation, coordinating project schedules, maintaining records, and assisting in resolving technical and administrative issues.

The successful candidate will have excellent analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. They will also have strong communication skills, both written and verbal, and be able to ensure efficient communication between the office and field teams.

Key Responsibilities:Document Control
  1. Maintain and organize project documentation, including drawings, contracts, specifications, and submittals.
  2. Prepare and review RFIs (Requests for Information), transmittals, and correspondence with stakeholders.
  3. Track and update project submittals and approvals to ensure timely delivery to site teams.
  4. Manage as-built drawings and ensure updates based on site changes.
Project Planning and Coordination
  1. Assist in planning and scheduling construction activities by coordinating with the project manager and field staff.
  2. Monitor and prepare project schedules and report potential delays or issues.
  3. Coordinate material procurement and delivery schedules to support site operations.
  4. Facilitate communication between contractors, subcontractors, and suppliers.
Technical Guidance
  1. Review technical drawings and specifications to ensure compliance with project requirements.
  2. Collaborate with site engineers to address technical queries or issues.
  3. Record keeping of quality and quantity of materials on site as provided by warehouse/timekeeper is up to the company standards.
Budget Oversight and Reporting
  1. Track and maintain records of project costs, including material purchases, subcontractor invoices, and labor costs.
  2. Assist in preparing progress reports and financial updates for stakeholders.
  3. Monitor and prepare project budgets and identify potential cost-saving measures.
Compliance and Safety Support
  1. Ensure all documentation complies with regulatory requirements and company standards.
  2. Support the implementation of safety procedures and monitor adherence on-site.
Administrative Support
  1. Organize and maintain project files and ensure proper record-keeping.
  2. Schedule meetings, prepare agendas, and document minutes for project-related discussions.
  3. Coordinate travel arrangements and logistics for project team members when necessary.