Financial Transaction Manager
5 days ago
This role involves managing the financial transactions of our organization. The Accounts Receivable and Payable Specialist will be responsible for processing invoices, ensuring timely payments, and maintaining strong relationships with vendors and clients.
Key Responsibilities- Accounts Payable Management: Process vendor invoices, ensure accuracy and proper approvals before payment; verify invoice details, match invoices with purchase orders, resolve discrepancies; prepare and process payments via check, ACH, and wire transfers; maintain accurate records of all AP transactions and update the general ledger; communicate with vendors to address billing discrepancies and confirm payment schedules; reconcile accounts payable transactions and resolve outstanding balances with vendors; assist in the preparation of financial reports related to accounts payable activities.
- Accounts Receivable Management: Generate and send customer invoices; monitor customer accounts for overdue payments and follow up on outstanding balances; apply customer payments and reconcile discrepancies; maintain organized records of all receivables; work with customers to resolve billing issues and negotiate payment arrangements; assist in preparing aging reports and providing financial insights to management.
- Process Improvement: Identify opportunities to streamline AR/AP processes for efficiency and accuracy.
- Collaboration & Communication: Work with internal teams to ensure smooth financial processes; maintain professional communication with vendors and clients; provide regular updates to management on AR/AP status.
- Bachelor's degree in Accounting, Finance, or a related field is preferred.
- 2-4 years of experience in AR/AP or general accounting is required.
- Strong understanding of accounting principles, financial reporting, and reconciliation processes is essential.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel is necessary.
- Experience using CRM systems (e.g., Salesforce) is preferred.
- Excellent organizational and time management skills with the ability to handle multiple tasks and meet deadlines are crucial.
- Strong attention to detail and problem-solving skills are required.
- Experience communicating with vendors and clients to resolve payment issues is beneficial.
- Ability to work independently and effectively in a remote environment is essential.
- Familiarity with financial compliance and data privacy regulations is necessary.
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