Event Coordinator Manager

1 week ago

Rizal, Philippines beBeeCoordinators Full time $60,000 - $90,000
About the Role

This position is responsible for planning and executing employee gatherings, events, and offsites for a distributed workforce. As an integral part of the Employee Experience team, you will work closely with stakeholders to deliver seamless experiences that bring employees together.

The Event Coordinator Manager will be the primary point of contact for event logistics, vendor coordination, and attendee communication. You will source venues, manage budgets, and ensure all aspects of event execution meet high standards. Additionally, you will develop and maintain event planning documents, such as timelines, run-of-shows, and checklists, and maintain data hygiene across core workflows and systems.

Responsibilities:
  • Event Planning: Coordinate logistics, vendors, and travel arrangements for various employee gatherings, including in-person events, conferences, and offsites.
  • Vendor Management: Build relationships with key vendors, negotiate contracts, and ensure compliance with company policies.
  • Communication: Serve as the first point of contact for attendee inquiries, draft event communications, and leverage AI to streamline processes.
  • Onsite Operations: Manage setup, registration, and troubleshooting during events, ensuring a smooth experience for attendees.
  • Cross-Functional Collaboration: Partner with teams across the organization to align on event objectives, timelines, and responsibilities.
Requirements:
  • Experience: 3-5 years in events coordination, operations, or hospitality.
  • Organization: Impeccable organizational skills, attention to detail, and ability to juggle multiple priorities.
  • Rigour: Bias for action, problem-solving, and staying calm under pressure.
  • Communication: Strong written and verbal communication skills.
  • Vendor Fluency: Knowledge of event, vendor, and budget basics, including quotes, contracts, POs, and cost tracking.
  • Tools and AI: Proficiency with collaboration, PM, and event tools, including Google Workspace, Swoogo, Navan, Coupa, and Ironclad.
Benefits:

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