Chief Administrative Professional

2 days ago

Baguio City, Cordillera, Philippines beBeeExecutive Full time ₱4,000,000 - ₱5,000,000
Job Opportunity

We are seeking an organized and proactive professional to provide comprehensive support to our leadership team in the ANZ region. As an Executive Assistant, you will manage day-to-day operations, coordinate across teams, and support both business and people-related processes.

  • Manage calendars, meetings, calls, and travel arrangements.
  • Prepare and format reports, presentations, and other business documents.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.

You will also assist in preparing KPI scorecards, leadership conferences, and other reports.

Key Responsibilities

Executive & Administrative Support:

  • Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Provide support for regional projects, events, and initiatives.

HR & People Support:

  • Support onboarding and offboarding of employees in ANZ.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment processes.

Team & Stakeholder Coordination:

  • Act as the key point of contact for the ANZ team with regional/global offices.
Requirements

To succeed in this role, you should have:

  • 3+ years of experience as an Executive Assistant or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

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