Information Manager

3 days ago

Cebu City, Central Visayas, Philippines beBeeDocumentation Full time ₱800,000 - ₱1,200,000
Documentation Associate">

We are seeking a skilled Documentation Associate to join our team. As a key member of our Planning, Governance and Analytics (PGA) department, you will be responsible for managing and maintaining all documentation related to PGA processes, projects, and initiatives.

Your primary responsibility will be to ensure the accuracy, integrity, and accessibility of documents, while adhering to established document control procedures and standards. This requires strong organizational skills, attention to detail, and the ability to collaborate with stakeholders to effectively manage documentation within the PGA.

Key Responsibilities:
  • Document Management: Establish and maintain document control processes and systems to ensure proper creation, review, approval, distribution, and archiving of PGA documents.
  • Document Control Systems: Utilize document management software or other electronic systems to manage and track PGA documents, ensuring proper version control, access rights, and security measures are in place.
  • Document Creation and Review: Collaborate with PGA teams to create, format, and review documents, ensuring accuracy, consistency, and adherence to PGA standards.
  • Document Distribution: Facilitate the distribution of documents to relevant stakeholders within the PGA, ensuring proper document naming conventions, file organization, and access controls.
  • Document Change Control: Manage document change requests, ensuring proper documentation of changes, revision history, and approvals.
  • Document Retrieval and Archiving: Establish and maintain an efficient document retrieval system, ensuring documents are easily accessible to authorized users.
Requirements:
  • Education: Bachelor's degree in business administration, information management, or a related field.
  • Experience: Proven experience as a Documentation Associate or in a similar role, preferably within a Planning, Governance and Analytics or a regulated industry.
  • Skills: Strong knowledge of document control principles, standards, and best practices, familiarity with document management systems and software, excellent organizational skills, proficiency in document formatting, editing, and version control, strong communication and interpersonal skills, familiarity with record management and retention policies, and ability to handle multiple priorities and meet deadlines.
Additional Information:
  • Able to Travel on Sites

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