Administrative Operations Specialist

11 hours ago

Quezon City, National Capital Region, Philippines beBeeOpportunity Full time ₱60,000 - ₱75,000
Administrative Coordinator Role

We are seeking a highly organized and resourceful individual to join our team as an Administrative Coordinator. This multi-functional role will span administration, staffing/HR coordination, and social media marketing.

This is an exciting opportunity for someone who is comfortable balancing responsibilities across different business areas and is passionate about making a positive impact.

About the Job

This role is central to both the day-to-day operations of the business and its long-term growth strategy. The right candidate will be responsible for managing calendars, email, and meeting coordination, as well as organizing business documentation and financial systems.

  • Manage calendars, email, and meeting coordination.
  • Organize business documentation and financial systems (vendor/bill payments).
  • Create and maintain an operations manual, workflows, and tracking systems.
  • Support business licensing, planning, and compliance requirements.
Key Responsibilities:
  • Schedule client shifts with qualified caregivers and manage the CRM system.
  • Communicate shift changes, late arrivals, and staffing updates with caregivers and clients.
  • Monitor shift logs, payroll concerns, and overtime.
  • Recruit, screen, and onboard caregivers.
  • Maintain personnel files, certifications, and compliance documentation.
  • Conduct orientations, evaluations, and performance tracking.
Marketing & Social Media
  • Plan, create, and schedule content for various platforms.
  • Manage daily posting, engagement, and brand consistency.
  • Set up business pages and run basic paid campaigns.
  • Track analytics, prepare reports, and grow online presence.
  • Coordinate with leadership on promotional campaigns to attract clients and caregivers.
Software / Tools Used
  • GSuite (Google Drive, Sheets, Forms)
  • Microsoft Office / 365
  • Outlook Calendar
  • QuickBooks
  • Canva (preferred)
Requirements
  • Bachelor's degree preferred.
  • 3+ years of combined experience in administration, HR/staffing, and/or marketing.
  • Prior exposure to healthcare, BPO, or staffing agency environments preferred.
  • Strong organizational and problem-solving skills.
  • Excellent English communication skills (written and verbal).
  • Hands-on experience with social media management (content creation, scheduling, ads).
Benefits
  • Global career advancement opportunities.
  • Access to virtual and on-site intensive courses for career development.
  • Monetary rewards for successful referrals that are hired.
  • Guaranteed weekends off and paid leave days upon regularization.
  • Collaborative work environment.
  • Eligibility for Health Maintenance Organization (HMO) coverage.

We value your effort and aim to empower you.

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