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Administrative Assistant

1 month ago

Makati City, National Capital Region, Philippines SOSA JB Property Management Corp. Full time
Job Title: Admin Assistant

Sosa JB Property Management Corp is seeking a highly skilled and organized Admin Assistant to join their team. The ideal candidate will be responsible for providing administrative support to the Property Manager and ensuring the smooth operation of the property.

Key Responsibilities:
  • Manage the day-to-day tasks of the Administrative function in the property.
  • Keep the directory of the property up to date: emergency numbers, hotlines, contractors, suppliers, Third Party Contractors.
  • Maintain the 201 file of all units in the property according to the required documents of SPMC.
  • Process the renewal of all government permits.
  • Process payment of Real Property Tax.
  • Submit the Daily Time Record (DTR) of all SPMC employees every 10th of the month and 25th of the month to the Compensation and Benefits staff at Head Office.
  • Assist the Property Manager in preparing the PowerPoint presentation and related materials for Board Meetings and Membership Meeting.
  • Attend Board Meetings and Membership Meetings as required.
  • Accept and summarize concern slips of unit owners.
  • Evaluate concern slips submitted by the unit owners as to the kind of concerns being raised.
  • Prepare Minutes of Board Meeting, Special Meetings and Annual General Assembly Meeting.
  • Petty cash custodian.
  • Establish good rapport and working relationship with the Board/Client representative.
  • Build a personal yet professional relationship with unit owners/tenants.
Requirements:
  • A graduate of a 4-year course in Building Technology Management or Business Administration.
  • Must have above 2-year related work experience preferably in the same industry.
  • Must have knowledge in the use of computer applications such as MS Office and e-mail.

Sosa JB Property Management Corp offers a competitive salary package, including basic pay, leaves, HMO, OT pay, and government benefits. If you are a highly motivated and organized individual who is looking for a challenging role, please submit your application.