Paralegal Virtual Assistant Job Opening

3 days ago

Manila, National Capital Region, Philippines beBeeVirtual Full time ₱25,500 - ₱39,500

Job Title: Virtual Assistant with Paralegal Expertise

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We are seeking a skilled Virtual Assistant to join our team. As a Virtual Assistant, you will provide administrative support to legal professionals and contribute to the success of our organization.

\Duties and Responsibilities\
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  • Legal Document Management:\
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    • Store, organize, and maintain legal files, contracts, and case-related documents.\
    • Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos under supervision.\
    • Assist in preparing discovery documents and managing case deadlines.\
    • Administrative & Research Support:\
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      • Conduct legal research and summarize findings from public sources, case law, and government websites.\
      • Track court dates, hearings, client appointments, and ensure timely calendar updates.\
      • Prepare lead lists, transcribe meeting notes or depositions, and summarize research data.\
      • Client & Case Coordination:\
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        • Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.\
        • Respond to client inquiries professionally, make follow-up calls, and schedule appointments.\
        • Billing & Invoicing:\
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          • Create and send client invoices, track payments, and log billable hours.\
          • Maintain accurate records of expenses and case-related costs.\
          • CRM & Case Management:\
            • \
            • Input and update client and case information into CRMs or case management systems.\
            • Organize case notes, track communication logs, and assist in internal project monitoring.\
            • Email & Communication Support:\
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              • Manage inboxes, draft responses, follow up on client communication, and flag urgent emails.\
              • Coordinate internal and external communications on behalf of the legal team.\
              • Travel & General Admin Support:\
                • \
                • Book travel accommodations for legal professionals when needed.\
                • Assist with document preparation for client meetings, hearings, and conferences.\
                • Perform ad hoc administrative tasks as assigned.\
                  • \

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