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Procurement Operations Specialist

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Manila, National Capital Region, Philippines Activation Machine Inc. Full time

**About the Role:** We are seeking an experienced Procurement Assistant to join our team at Activation Machine Inc. The successful candidate will be responsible for managing suppliers, contracts, and internal processes, ensuring seamless operations.

Key Job Activities:

  1. Supplier Identification and Assessment: Identify and assess new suppliers to meet AMI standards for quality, delivery timelines, and costs.
  2. Contract Negotiation and Review: Secure and review contracts with suppliers and service providers, negotiating optimal credit terms and costs.
  3. Purchase Order Issuance and Compliance: Issue accurate and timely Purchase Orders, ensuring adherence to internal processes and supplier SLAs.
  4. Business Review and Collaboration: Conduct regular business reviews with existing suppliers to ensure audit-free transactions and meet agreed Service Level Agreements.

Internal Stakeholder Engagement:

  1. Stakeholder Support: Collaborate with internal stakeholders to understand their procurement needs and provide guidance and support throughout the procurement process.
  2. Purchase Order Alignment: Coordinate with stakeholders on Purchase Order issuance to ensure correct pricing, quality standards, and documentation.
  3. Cost Efficiency and Innovation: Ensure cost efficiency in all purchases and provide innovative products for future needs.

Administrative Tasks:

  1. Event Planning: Assist in planning and implementing office events.
  2. Licenses and Permits Management: Ensure all office permits and licenses are registered and renewed on time.
  3. Office Supplies Inventory: Maintain office supplies, checking inventory and stocks, and working with vendors to ensure adequate levels of necessary supplies.