Purchasing Operations Coordinator

2 days ago

Antipolo City, Calabarzon, Philippines beBeeProcurement Full time ₱35,000 - ₱50,000

As a Purchasing Assistant, you will play a crucial role in our supply chain team. Your primary responsibility will be to source, order, and track materials, components, and finished goods to meet production and sales demands.

This position requires excellent communication, data entry, and coordination skills, as well as a strong interest in supply chain and procurement processes.

Key Responsibilities
  • Assist the Procurement team in sourcing furniture materials, components, and products from domestic and international suppliers.
  • Prepare and issue purchase orders (POs) based on inventory levels, sales forecasts, and production schedules.
  • Follow up with vendors to confirm order status, delivery dates, and resolve any delays or discrepancies.
  • Maintain accurate and up-to-date purchasing records in the purchase order system and tracking worksheets.
  • Track incoming shipments, coordinate with warehouse/logistics teams, and ensure timely delivery.
  • Communicate effectively with internal teams regarding order status and supply chain issues.
  • Request and evaluate vendor quotes, samples, and product specifications.
  • Assist in maintaining supplier relationships and evaluating vendor performance.
  • Support the purchasing team in cost analysis, budgeting, and process improvements.
  • Perform administrative tasks such as filing, preparing reports, and reconciling invoices.
What We're Looking For

We're seeking someone who shares our values:

  • Curious and authentic.
  • A critical thinker with attention to detail.

You have:

  • An Associate's or Bachelor's degree in Business, Supply Chain Management, or a related field.
  • Degrees or certifications in Supply Chain Management or related fields are a plus.
  • 1-2 years of purchasing, procurement, or supply chain experience.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy in data entry and record-keeping.
  • Effective communication and interpersonal skills.
  • Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.
  • The ability to work independently and as part of a team.
  • An interest in furniture design, manufacturing, or the home goods industry is a plus.

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