Senior Project Coordinator Alternative

5 days ago

Angeles City, Central Luzon, Philippines beBeeProjectCoordinator Full time $70,000 - $95,000
About the Role

We are seeking a skilled and motivated individual to fill a key position in our team.

The successful candidate will be responsible for supporting commercial office furniture projects from start to finish, ensuring accuracy, efficiency, and timely delivery.

  • Quotation & Procurement (Commercial Furniture Focus)
  • Solicit, compare, and manage quotes from top US office furniture brands, including Steelcase, Herman Miller/MillerKnoll, Haworth, Allsteel, HON, and their dealers.
  • Ensure all pricing aligns with budgets and is accurately documented; assist in preparing cost summaries and client proposals.
  • Build strong relationships with vendor reps to ensure timely, accurate product and pricing information.
  • Project Documentation & Admin
  • Maintain organized project files, including contracts, POs, specs, invoices, approvals, and change orders.
  • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Ensure smooth information flow across internal teams, clients, and external vendors.
  • Material Takeoffs & Procurement Support
  • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
  • Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination
  • Act as a liaison for product availability, lead times, and deliveries, especially for time-sensitive office furniture items.
  • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution
  • Support scheduling and coordination of installations, deliveries, and site visits.
  • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
  • Assist with budget tracking and reporting throughout the project lifecycle.
About You

We are looking for a highly organized and detail-oriented individual with excellent communication skills.

  • Bachelor's degree in Interior Design, Architecture, or a related field.
  • At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
  • Strong familiarity with notable US commercial office furniture manufacturers and their product lines.
  • Proficiency in Microsoft Office Suite, with advanced Excel skills for data management, and familiarity with project management software.
  • Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
  • Exceptional organizational skills and meticulous attention to detail, especially in document management.
  • Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
  • Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
  • Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
  • Familiarity with CAD software and being open to learning more.
About Us

We are a global business process outsourcing firm with over 25 years of experience helping fast-growing companies scale through smart talent strategies, automation, and technology-driven solutions.

We offer a collaborative growth environment where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.

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