Project Operations Specialist

3 days ago

Quezon City, National Capital Region, Philippines beBeeProject Full time ₱80,000 - ₱95,000
Job Overview

We are seeking a detail-oriented and proactive Project Coordinator to help manage priorities, streamline workflows, and ensure smooth collaboration across teams.

Responsibilities:
  • Take meeting notes and prepare dossiers/one-pagers for key internal or client meetings.
  • Manage daily agendas (top-of-day email, meeting prep, task reminders).
  • Organize and maintain project plans in ClickUp (tag stakeholders, request missing info, prioritize tasks, ensure execution).
  • Input and assign tasks in ClickUp after client calls; ensure all are properly assigned and deadlines are realistic.
  • Communicate daily with account strategists or owners to review task status and adjust timelines as needed.
  • Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables.
  • Weekly reporting and data entry into internal project boards.
  • Capture action items, assign them in PM tool, and ensure completion.
Requirements:
  • 4+ years of project management or operations experience (agency experience preferred).
  • Demonstrated history of strong organization, attention to detail, and follow-through.
  • 2+ years using ClickUp (or similar PM tool) for project management.
  • Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination.
  • Strong task-focused mindset with ability to self-manage and anticipate needs.
  • Comfort with AI tools (e.g., ChatGPT) for drafting, research, or workflow automation.
Growth Opportunities:
  • Manage light client communications for specific accounts as trust is established.
  • Handle various client and vendor communications around orders, design work, POs, etc.

This is a high-impact operations role that supports the business in a fast-paced environment. Apply today if you are ready to take on new challenges and grow your skills.

Note: Salary will depend on current competencies matched to the position's job description and requirements based on assessment results.
Why You Will Thrive Here

You will be part of a dynamic team that values collaboration and innovation. Our company fosters a culture of continuous learning and growth, providing opportunities for professional development and skill enhancement.

As a Project Coordinator, you will have the chance to make a meaningful impact on our business outcomes, working closely with cross-functional teams to drive projects forward. Your contributions will be recognized and valued, and you will have the opportunity to take on new challenges and responsibilities as you grow in your role.

Our company offers a supportive and inclusive work environment, where diversity and individuality are celebrated. We are committed to creating a workplace that is free from bias and where everyone can thrive.

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