Key Role: Finance and Operations Assistant

1 day ago

Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time $12,000 - $18,000
Administrative Assistant Role

The role of an administrative assistant plays a vital part in supporting core financial, HR, and administrative functions. This high-trust position requires a highly dependable and experienced individual who can handle sensitive information with discretion and accuracy.

Main Responsibilities:
  • Financial Management
    • Manage multiple bank and credit card accounts by initiating payments and reconciling transactions on a monthly basis.
    • Coordinate with internal stakeholders to ensure accurate documentation and timely expense reimbursements.
    • Maintain records and transaction details for future reference.
  • Accounts Payable and Bill Payment
    • Oversee the day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution.
    • Communicate directly with vendors to confirm payment timing, request documentation, and resolve discrepancies.
    • Track aging payables and flag overdue items or potential payment risks.
  • Payroll Processing
    • Run biweekly payroll for employees and contractors using Gusto, ensuring timely and accurate payment.
    • Manage bonuses, commissions, and contractor disbursements in coordination with department leads.
    • Maintain payroll records and documentation in accordance with compliance standards.
  • Bookkeeping and Financial Administration
    • Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records.
    • Assist with monthly close tasks in coordination with the finance team.
    • Support cross-system reconciliation across bank accounts, Bill.com, Gusto, and internal records.
  • Tax Compliance and Support
    • File sales tax returns accurately and on time across applicable states.
    • Coordinate with the CPA to support sales tax compliance and respond to documentation requests.
    • Organize and maintain tax-related records to support annual filings and audits.
  • Employee Onboarding and Support
    • Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms.
    • Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists.
    • Coordinate with department leads to ensure smooth onboarding and system access.
  • General Operations and Administrative Support
    • Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team.
    • Maintain organized shared drives, folders, and documentation systems.
    • Draft SOPs and internal process documentation related to the role's responsibilities.
    Requirements:
    • 3-5 years of experience in administrative, finance, or operations support roles.
    • Proven ability to handle sensitive financial and HR information with discretion and accuracy.
    • Self-starter with a systems mindset who can build, refine, and own repeatable workflows.
    • Highly organized, dependable, and proactive in identifying and solving problems.
    • Strong English written and verbal communication skills across teams and external partners.
    • Comfortable working in a remote environment across time zones.
    • Experience with tools such as QuickBooks, Gusto, Finaloop, Bill.com, Google Workspace, and Excel/Sheets.
    • Familiarity with sales tax filings, payroll processes, and vendor management is a plus.
    We Offer:

A supportive work environment that fosters growth and development.

Contact Us:

For more information about this role, please reach out to us.

  • Finance Assistant

    1 week ago

    Paranaque City, Calabarzon, Philippines Career Ops with Sharmaine Full time ₱104,000 - ₱130,878 per year

    Be part of a growing team where your skills in accounting and finance will make an impact. As our Finance Assistant, you'll help ensure smooth financial operations through accurate bookkeeping, reporting and compliance support.RESPONSIBILITIES:•Handle accounts payable/receivable, bookkeeping and reconciliations•Support financial reporting and general...

  • Assistant to the Finance

    1 week ago

    Paranaque City, Calabarzon, Philippines Prime Sales Incorporated Full time $40,000 - $60,000 per year

    The Finance Assistant will be responsible for processing payments, maintaining comprehensive cost reports, and managing invoices. Candidates should possess an accounting background and demonstrate an interest in procedures related to tax management and budget preparation. This role is crucial in ensuring the financial health of the organization and...

  • Finance Operations Specialist

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeAccountant Full time ₱3,500,000 - ₱5,000,000

    This role is an exceptional opportunity to work as a finance professional, providing critical support to the company's operations.As a General Accountant, you will be responsible for managing day-to-day transactional finance processes, ensuring accurate and compliant financial operations across the business.About the RoleThis project-based position requires...

  • Operational Finance Assistant, CVMD

    1 week ago

    Paranaque City, Calabarzon, Philippines DSV Global Transport and Logistics Full time $40,000 - $60,000 per year

    Job Req Number:  99391Time Type: Full TimeTasks and responsibilities:Ability to perform daily task as assigned by process leadsEnsures timely processing of MDM tickets/request in accordance with daily targetPerforms correct and MDM creations, modifications, clean-upsPerformance of processes in accordance with specified requirements.Compliance to processes...

  • Finance Operations Specialist

    24 hours ago

    Paranaque City, Calabarzon, Philippines beBeeFinancial Full time ₱2,500,000 - ₱5,000,000

    Job SummaryWe are seeking a highly skilled Financial Operations Associate to join our team. As a key support role within the finance department, you will bridge day-to-day financial operations with business unit collaboration.This role is ideal for someone looking to build a strong foundation in finance while contributing to strategic decision-making across...

  • Finance Assistant

    1 week ago

    Paranaque City, Calabarzon, Philippines AIMI Full time ₱300,000 - ₱600,000 per year

    Location: Parañaque CityRESPONSIBILITIES:•Handle accounts payable/receivable, bookkeeping and reconciliations•Support financial reporting and general ledger maintenance•Prepare spreadsheets and manage financial data•Assist with tax regulations and compliance requirementsQUALIFICATIONS:•Bachelor's degree in Accounting, Finance, Business...

  • Finance Operations Specialist

    23 hours ago

    Paranaque City, Calabarzon, Philippines beBeeFinancial Full time ₱4,500,000 - ₱8,000,000

    Job OpportunityThe Financial Operations Specialist plays a vital role in the finance department, ensuring seamless operations and accurate record-keeping. This individual will be responsible for reconciling and managing internal accounts, collaborating with the finance manager on daily accounting tasks.Key Responsibilities:Maintain up-to-date information...

  • Key Administrator Role

    24 hours ago

    Paranaque City, Calabarzon, Philippines beBeeDataEntry Full time ₱400,000 - ₱700,000

    Job OverviewAs a Data Entry Clerk, you will be responsible for performing administrative tasks in reviewing, processing, and maintaining documents.You will work with the office staff to assist with multiple tasks. Your key responsibilities will include accurately filing and organizing documents, making timely payments, reviewing invoices, and entering data...

  • Operational Finance Assistant, CVMD

    2 weeks ago

    Paranaque City, Calabarzon, Philippines Holy Trinity University Full time

    Join our team to manage MDM ticket processing and ensure compliance with operational and legal standards in a collaborative environment.Your RoleKey responsibilities include:Perform daily tasks as assigned by process leads.Ensure timely processing of MDM tickets/requests according to daily targets.Perform correct MDM creations, modifications, and...

  • Finance Assistant

    1 week ago

    Paranaque City, Calabarzon, Philippines Pagecom Inc. Full time ₱104,000 - ₱130,878 per year

    Looking for Finance AssistantGraduate of any Financial Courses or any related coursesOpen for fresh graduatesOn SiteMonday - Friday , 8:00 am to 5:00pmLocation BF Homes, ParanaqueJob Types: Full-time, Permanent, Fresh graduateBenefits:Paid trainingWork Location: In person