Strategic Business Support Specialist

2 days ago

Mabalacat, Central Luzon, Philippines beBeeExecutive Full time $12,000 - $18,000
Job Description

About Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. Our team is dedicated to delivering exceptional support and leaving every person and business in a better position than we found them.

We are looking for an experienced Executive Assistant who can manage our CEO's inbox and task list, ensuring timely follow-ups and clear priorities. The ideal candidate will be proactive, tech-savvy, and able to communicate clearly and professionally.

As an employee of Offshore Launch, you will work full-time with a target Client company. However, our agency provides ongoing support to ensure your continued success. You will have access to comprehensive benefits, including HMO policy, PTO, professional development opportunities, and an overall emphasis on teamwork and collaboration.

Responsibilities
  • Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.
Requirements
  • 5+ years experience in an operational and executive assistant role.
  • Highly detail-oriented and thrives on clarity, structure, and follow-through.
  • Proactive and takes initiative—anticipates needs before being asked.
  • Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
  • Communicates clearly and professionally, both in writing and over the phone.
  • Able to manage shifting priorities and work independently with minimal supervision.
Benefits
  • $1000 - $1500/mo. depending on experience
  • $500 bonus at 90 days and $1800 available in annual performance bonuses
  • 13th month pay
  • Performance-based bonuses
  • Comprehensive HMO policy, including dependents
  • Annual continuing education budget to support professional development

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