Premier Real Estate Office Support Specialist

1 day ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱4,000,000 - ₱4,576,000
Real Estate Administrative Assistant Job Description

As a highly organized and detail-oriented Real Estate Administrative Assistant, you will play a vital role in supporting the success of our agents. Your primary responsibility will be to provide administrative support for our real estate professionals, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Support Agents and Concierge Services
    • Assist with agent onboarding and maintain checklists for new hires
    • Provide day-to-day agent concierge support and respond promptly to requests
    • Order, schedule, and coordinate installation/removal of real estate signs
  • Marketing & Design
    • Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using design software
    • Update agent profiles, headshots, and bios on websites
    • Coordinate monthly marketing pieces and assist with digital/social media campaigns
    • Support agents with custom listing/buyer template updates and requests
  • Real Estate Operations
    • Access MLS to pull photos and property data
    • Conduct research for the Commercial Team (e.g., compile property data from various sources)
    • Monitor listings and leads on set schedule and forward leads to appropriate contacts
    • Maintain organizational checklists (onboarding, terminations, etc.)
    • Follow and update SOPs and documentation to streamline processes
  • General Administrative Support
    • Assist with scheduling, task tracking, and workflow management
    • Communicate proactively with leadership and confirm details when needed
    • Support email communication, lead assignment, and follow-up as directed

    We are seeking an experienced administrative assistant who is tech-savvy and comfortable using CRM, digital marketing tools, and AI-assisted platforms. If you have experience working with real estate professionals, strong skills in Canva, graphic design/digital/social media experience, and excellent written and verbal English communication, we encourage you to apply for this exciting opportunity.

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