Event Management Specialist

5 days ago


Cebu City, Central Visayas, Philippines CallTek Full time

At CallTek, we are seeking a skilled Event Management Specialist to join our team. The ideal candidate will have 2+ years of experience in event planning, including organizing virtual events, managing social media accounts, and coordinating booth design and set-up for remote events.

About the Role

This role involves handling a variety of events, from monthly Zoomcasts to large-scale virtual expos, while collaborating closely with marketing, sales, and leadership teams. The Event Management Specialist will be responsible for executing all aspects of event logistics, ensuring smooth and successful events from start to finish.

Key Responsibilities
  1. Virtual Expo Event Management
  • Coordinate all logistics for remote conference and expo events.
  • Oversee virtual booth design and platform set-up.
  • Manage shipping and handling of promotional materials (banners, brochures, etc.) to event platforms.
  • Support speaking engagements, including A/V needs and presentation preparation.
  • Manage lead capture and follow-up processes in collaboration with sales and marketing teams.
  • Budget management, vendor coordination, and contract negotiations.
  • Ensure event branding, messaging, and materials align with company goals.
  • Collaborate with vendors and internal teams to ensure seamless event execution.
Public Zoomcast Coordination
  • Plan, schedule, and execute monthly live Zoomcasts.
  • Handle invitations, registrations, reminders, and follow-up communications.
  • Ensure all presenters have necessary assets (slides, videos, scripts).
  • Oversee technical execution to guarantee a smooth live experience.
  • Coordinate post-event tasks, including uploading recordings and sending follow-up materials.
Internal Client Training Events
  • Organize and manage 1-hour training Zoom events for business clients.
  • Collaborate with internal experts to curate relevant leadership and business training topics.
  • Handle logistics, scheduling, invites, and reminders for attendees.
  • Ensure all training materials (slides, recordings, workbooks) are prepared and distributed.
  • Provide post-event support, including uploading recordings, sending follow-up emails, and summarizing Q&A sessions.


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