Procurement Operations Analyst
5 days ago
We're seeking a highly skilled Procurement Operations Analyst to join our team at RingCentral. As a key member of our procurement operations function, you will play a vital role in ensuring the efficient and effective management of daily transactions across the entire organization.
Your primary responsibilities will include handling request forms through our ticketing system, following up on requisitions for supplier onboarding and management, purchase request validation and entry. You will also be responsible for confirming completion of contracts/order forms before submitting them for PO and legal review.
In addition to these tasks, you will create, review, and update purchase orders in NetSuite to ensure timely order submission. This includes confirming all details on the supplier's quotations match with the Purchase Order details in the system. You will also assist the Accounts Payable team in PO-invoice matching and other procurement-related activities as needed.
As a Procurement Operations Analyst, you will provide reporting metrics to other teams that leverage Purchase Order data. This includes preparing the month-end review of all open Purchase Orders and sending follow-up emails to managers for Purchase Orders still pending approval.
You will also liaise between internal and external stakeholders on items related to PO and contract requests. This includes managing and maintaining Vendor Master records, ensuring vendor information is up-to-date with modifications, categories, remittance details, deactivations, and audit compliance.
To succeed in this role, you must have experience in creating Purchase Orders and dealing with external suppliers. Experience in reviewing contracts and service agreements, as well as knowledge of general contract terms and conditions, is essential.
A bachelor's degree in business management, accounting, finance, supply chain, or similar is required. Proficiency in Excel, Coupa, and NetSuite is also necessary. Excellent vendor management and communication skills are crucial for this position.
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