Multifaceted Administrative Professional

2 days ago

Paranaque City, Calabarzon, Philippines beBeeExecutive Full time ₱400,000 - ₱600,000

We are seeking a highly skilled and detail-oriented Executive Assistant to join our team. This is a remote position that offers variety in your daily work, from managing professional calendars to analyzing receipts and coordinating with maintenance vendors.

Job Description

This multifaceted role involves supporting executive leadership while also maintaining critical financial tracking for various construction and property management projects. The ideal candidate will thrive in a fast-paced environment where accuracy, communication skills, and the ability to prioritize are essential.

Responsibilities
  • Manage and maintain professional calendars and schedules for two executives, ensuring efficient time management and coordination.
  • Track and monitor expenses across multiple ongoing construction and property management projects with meticulous attention to detail.
  • Perform thorough receipt analysis and accurate data entry into QuickBooks for proper financial tracking and reporting.
  • Coordinate maintenance requests for existing properties by communicating effectively with pre-selected vendors.
  • Serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders.
  • Assist with organizing and maintaining digital and physical documentation related to properties and projects.
  • Provide general administrative support as needed to ensure operational efficiency.
Requirements
  • Experience in real estate, property management, or construction industries.
  • Previous experience with QuickBooks is required.
  • Familiarity with Buildium property management software is not required but highly desired.
  • Client management experience.
  • Basic bookkeeping skills and understanding of financial record-keeping.
  • Excellent organizational abilities with strong attention to detail.
  • Outstanding written and verbal communication skills for professional vendor coordination.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Self-motivated with a willingness to learn new systems and processes.
  • Ability to work full-time (40 hours per week) within the Los Angeles time zone.
Benefits

This independent contractor arrangement offers several perks, including:

  • May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
  • HMO Coverage for eligible locations.
  • Permanent work from home.
  • Immediate hiring.
  • Steady freelance job.

Candidates must have their own computer and internet connection, handle their own benefits and taxes, and work as an independent contractor.

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