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Maritime Operations Manager

1 week ago

Manila, National Capital Region, Philippines MSC Crewing Services Philippines, Inc. Full time
Job Description

The Crewing Officer is responsible for overseeing the efficient and compliant management of crew members within a maritime or shipping company. This role involves coordinating various aspects of crew assignments, documentation, and compliance to ensure the smooth functioning of crewing operations.

Key Responsibilities:

  • Crew Leadership: Provide strategic oversight to the crewing team, ensuring alignment with organizational objectives and effective communication with crew members.
  • Crew Coordination: Collaborate with scheduling teams to ensure crew assignments align with vessel schedules and communicate any changes in crew assignments promptly.
  • Dispatch and Documentation: Oversee the completeness and accuracy of crew dispatch documentation, including embarkation forms, visas, and travel permits, and ensure timely submission of all necessary documentation.
  • Engagement Proposal Generation: Prepare engagement proposals for crew members, ensuring alignment with the company's policies, industry regulations, and collective bargaining agreements.
  • Visa and OKTB Management: Initiate and manage the process of requesting and obtaining OKTB and visa requirements for crew members based on their assigned voyages and destinations.
  • Port and Travel Agent Communication: Establish and maintain communication with port authorities to facilitate seamless crew embarkation and disembarkation processes and liaise with travel agents to coordinate travel arrangements.
  • Medical Renewal Process: Coordinate with medical facilities for crew member medical examinations and renewals in compliance with industry standards.
  • Crew Database Management: Lead the regular update and maintenance of the crew database, ensuring accuracy of personal details, certifications, and contact information.

Requirements

  • Education: Educational background in maritime studies, business administration, or a related field.
  • Industry Knowledge: In-depth familiarity with maritime regulations and industry standards.
  • Experience: 5 years' experience in crewing operations is essential, involving coordinating crew assignments, managing documentation, and ensuring compliance with regulations.
  • Technical Skills: Highly proficient in MS Office Suites (Excel, Word, Outlook, PowerPoint).
  • Communication Skills: Excellent communication skills to effectively interact with crew members, management, and other departments.
  • Organizational Skills: Strong organizational skills to manage crew schedules, documentation, and administrative tasks efficiently.
  • Problem-Solving Abilities: Ability to handle unexpected challenges, emergencies, and incidents involving crew members with a calm and effective approach.