Administrative Support Professional

2 days ago

Mandaluyong City, National Capital Region, Philippines beBeeProperty Full time ₱7,200 - ₱7,800

About Our Property Assistant Role

We are seeking a highly organized and detail-oriented Property Assistant to support our team in managing a diverse portfolio of properties. This is a dynamic opportunity for an individual who can effectively multitask, prioritize responsibilities, and maintain accurate records.

  • Key Responsibilities:
    • Assist in property management tasks such as lease administration, rent collection, and eviction processes by providing exceptional administrative support to the property management team.
    • Maintain accurate and up-to-date property records, including lease agreements, maintenance records, and tenant information using industry-leading software.
    • Coordinate property inspections and maintenance work orders to ensure timely completion and satisfaction from tenants.
  • Data Entry:
    • Input and update property and tenant information into property management software, ensuring data accuracy and integrity.
    • Process rental payments and other financial transactions in accounting systems, maintaining accurate and detailed records.
    • Maintain accurate and up-to-date records in cloud-based project management tools.
  • Tenant Communication:
    • Respond to tenant inquiries and concerns in a timely and professional manner, ensuring high levels of customer satisfaction.
    • Handle tenant move-ins and move-outs, including conducting thorough walkthroughs and processing security deposits.
    • Enforce lease terms and resolve tenant issues efficiently and effectively.
  • Vendor Coordination:
    • Coordinate with vendors for maintenance and repair services, including scheduling appointments and approving invoices.
    • Negotiate contracts and pricing with vendors, ensuring optimal value for the company.
    • Oversee vendor performance and resolve any issues promptly.

Requirements:

  • Strong organizational and time management skills, with ability to prioritize multiple tasks and responsibilities.
  • Excellent attention to detail and accuracy, with ability to maintain high standards of quality and precision.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with experience using industry-leading property management software a plus.
  • Ability to work independently and as part of a team, with excellent written and verbal communication skills.
  • Strong problem-solving and decision-making abilities, with ability to adapt to changing circumstances and priorities.

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