Logistics and Administration Associate
5 days ago
We are seeking an experienced professional to join our team as a Logistics and Administration Associate. The successful candidate will be responsible for coordinating with stakeholders to ensure efficient completion of administrative tasks, including arranging travel, managing inventory, and creating reports. This role requires strong organizational skills, attention to detail, and excellent communication abilities.
Key Responsibilities:
- Coordinate with stakeholders to ensure admin tasks are performed.
- 1. Coordinate and follow up on Official Business Travel Authorization (OBTA, RCA) requests and approvals.
- 2. Arrange flights, e-tickets, transportation, and hotel accommodations for TS Crane Maintenance Engineers and Technicians with the HR Admin.
- 3. Monitor and verify all RCA liquidations and receipts for TS Crane Staff on OB.
- 4. Compile data and create PowerPoint presentations for the Head of Technical Services TS Crane.
- 5. Manage the inventory level of office supplies in TS Crane CY7.
- 6. Assist the TS Crane Technical Advisor with monitoring, following up, and coordinating PR, PO, and other requests in Sertica.
- 7. Collaborate with Ship Managers on operational planning, jobs arrangements, and coordination.
- 8. Create minutes of meetings for weekly or monthly department gatherings.
- 9. Liaise with HR for any HR-related concerns and inquiries from Maintenance Technicians.
- 10. Perform other related tasks assigned by the Head of Technical Services TS Crane.
Requirements:
- Bachelor's degree in Business Administration, Office Administration, Logistics, Supply Chain, or a related field.
- Preferably with 3 or more years of experience in administrative roles.
- Strong organizational skills, attention to detail, and excellent communication abilities.
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