Payroll Operations Specialist

2 weeks ago

Angeles City, Central Luzon, Philippines St. Catherine Realty Corporation Full time
Job Title: HR Payroll Associate

St. Catherine Realty Corporation is seeking a highly skilled HR Payroll Associate to join our team.

Job Overview: The selected candidate will report directly to the Head/Officer of the Human Resources department and will be responsible for spearheading key functions of the HR department, ensuring payroll procedures are compliant, efficient, and current.

Responsibilities:
• Ensure timely processing of weekly payrolls in accordance with labor regulations and standard accounting principles.
• Process any necessary additional payrolls, including bonuses and commissions.
• Provide guidance and service for employees and managers, focusing on payroll administration, wage and hour, and time and attendance policy interpretation.
• Resolve issues and answer payroll-related questions in a timely manner.
• Oversee processing of payroll changes (i.e., new hires, terminations, increases, etc.) and communicate system upgrades to Director of HR.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/company transfers.
• Prepare reports as requested/required by leadership or outside agencies/vendors.
• Balance payroll accounts by resolving payroll discrepancies.
• Work closely with Head of HR regarding auditors and payroll tax audits.
• Assist management with input of various paid time off codes. Perform periodic audit of timekeeping to ensure compliance with statutory meal and rest periods, mandatory time off in accordance with policy, and any other necessary audits pertaining to time and attendance.
• Review approved timecard entries, import employee time and attendance data, and input/edit additional earnings/deductions as required to initiate payroll cycle.
• Proof reports to ensure all payroll data is complete before transmitting to Audit Department for check processing.
• Download all payroll reports to shared payroll file for leadership access and audit purposes on a weekly basis.
• Adjust pay rates for periodic and/or annual increases for employees.
• Research and compile necessary documents/reports for annual audit purposes.
• Filing and scanning of confidential documents.
• Work with Head/Officer of HR to manage compliance with DOLE provisions.
• Input Payroll Change forms as necessary. Assist with maintenance of electronic and/or paper payroll files, forms, and any information associated with personnel changes, salaries, benefits, and general information.
• Familiar with mandatory government deductions and generating the likes online

Secondary Responsibilities:
• Participate in candidate on boarding and completion of new-hire paperwork.
• Maintain all confidential personnel files and in-service records. Audit regularly to ensure compliance.
• Work with Head/Officer of HR to ensure accuracy of all benefit information.
• Provide administrative support to Head/Officer of HR.
• Answer frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; referring more complex questions to Head/Officer of HR or appropriate senior-level management team member.
• Maintain the integrity and confidentiality of human resource files and records.
• Perform general clerical duties, such as filing, copying, scheduling departmental meetings, ordering department supplies, etc.
• Coordinate logistics for HR events and trainings.
• Assist with other duties as assigned.

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